School Administrative Assistant in Fernie

POSTING: 4075063 R2

JOB SUMMARY:

An employee who, under the direction of the principal/vice principal, performs a variety of organizational, accounting and secretarial functions of the school.

POSITION:

TEMPORARY until June 25, 2027.

HOURS OF WORK:

30 Hrs/ week. When school is in session for students.

AREA:

Counselling

WAGE RATE:

As per C.U.P.E Local 4165 Agreement $29.48

QUALIFICATIONS REQUIRED:

• Office Administration Certificate from a recognized post-secondary institution
• Accounting Certificate or equivalent coursework
• Minimum of two years previous administrative assistant experience would be considered an asset
• Driver's License

MUST HAVE THE ABILITY TO:

• Communicate effectively, orally and in writing.
• Develop effective work methods to handle assigned tasks.
• Be selfdirected, work independently and/or work collegially in a team environment.
• Use courtesy, tact and discretion with students, parents and staff.
• Maintain confidentiality with sensitive documents and information seen or heard.
• Work in a busy environment with constant interruptions.
• Work in disagreeable and/or hostile conditions with tact and diplomacy.
• Operate and maintain office equipment related to the position.
• Complete specialized and technical reports.
• Understand, interpret and apply Ministry guidelines and technical manuals.
• Solve problems related to the position.
• Apply strong organizational skills.

RESPONSIBILITIES AND DUTIES:

• Meet required deadlines.
• Implementation of the student safety Call Back Program.
• Assist in the maintenance of various safety programs, such as first aid, fire drills, crisis response, and WorkSafeBC expectations.
• Provide first alert and appropriate action for accidents and other potentially serious and/or dangerous situations.
• Provide guidance and support to staff, students and others for tasks that require assistance.
• Prepare routine and confidential correspondence from oral or written instructions.
• Perform related accounting and budgeting tasks.
• Purchasing of and ensuring adequate supplies under the direction of the Principal.
• Ensure that employee absences are accurately recorded.
• Maintain all student records and generate reports for the school, District and Ministry.
• Ensure the integrity of student information.
• Sort and distribute mail.
• Build positive relationships with all stakeholders
• Perform other job-related duties

The successful applicant will be subject to the terms of the Criminal Records Review Act. Only short-listed candidates will be contacted.

For more information about this posting, please contact Amanda Skene, HR Coordinator. amanda.skene@sd5.bc.ca