Office Administrator / Bookkeeper / HR Administrator in Calgary

SCG Calgary specializes in delivering innovative and high-quality renovation and construction solutions.

With a focus on craftsmanship, efficiency, and modern design, SCG Calgary transforms residential, commercial, and industrial spaces to meet the evolving needs of clients.

Committed to excellence and long-lasting partnerships, our company ensures every project reflects precision, functionality, and trust.

About the Role

We are currently seeking a highly organized, detail-oriented, and motivated Office Administrator / Bookkeeper / HR Administrator to join our growing team.

This is a versatile role that will support the day-to-day operations of our Calgary office, with responsibilities spanning office administration, bookkeeping and accounting support, human resources administration, payroll coordination, and employee records .

The ideal candidate is someone that is organized, reliable, comfortable working independently, and able to manage multiple priorities in a fast-paced construction environment.

• Core Responsibilities
• Office Administration
• Serve as a primary point of contact for employees, clients, vendors, and visitors.
• Manage incoming phone calls, emails, correspondence, and general office inquiries.
• Maintain office supplies, equipment, records, and overall office organization.
• Schedule and coordinate meetings, appointments, and company events.
• Prepare letters, reports, forms, spreadsheets, presentations, and other company documents.
• Maintain organized physical and digital filing systems.
• Assist management and project teams with general administrative requirements.
• Coordinate office-related vendors, services, and administrative tasks.
• Assist with day-to-day bookkeeping and accounting activities.
• Process and organize vendor invoices, receipts, expense reports, and supporting documentation.
• Assist with accounts payable and accounts receivable administration.
• Track company expenses and maintain accurate financial records.
• Assist with invoice preparation, billing, and collection follow-ups as required.
• Reconcile transactions and assist with bank and credit card reconciliations.
• Assist with payroll preparation and coordination.
• Maintain organized financial records and documentation for accounting and audit purposes.
• Communicate with vendors and suppliers regarding invoices, payments, and account information.
• Work closely with management and external/internal accounting personnel to ensure accurate and timely financial information.
• Human Resources Administration
• Support employee onboarding and offboarding processes.
• Maintain accurate and confidential employee personnel files and records.
• Assist with payroll and timesheet administration.
• Track employee vacation, absences, attendance, and other HR-related information.
• Maintain records of employee certifications, licenses, training, and other required documentation.
• Assist with preparation and administration of employment letters, forms, policies, and HR documentation.
• Support recruitment activities, including scheduling interviews and maintaining candidate records.
• Assist with employee communications and general HR inquiries.
• Support compliance with company policies and applicable employment requirements.
• Health & Safety / Compliance
• Maintain up-to-date records relating to employee training, certifications, safety documentation, and compliance requirements.
• Assist with preparing materials for health and safety meetings, inspections, and audits.
• Help maintain WSIB, insurance, licensing, and other company compliance documentation.
• Ensure administrative records are complete, accurate, and properly organized.

Requirements

• 2+ years of experience in office administration, bookkeeping, accounting administration, HR administration, or a similar role is an asset.
• Previous experience in the construction, contracting, or trades industry is an asset.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills in English.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Ability to work independently while also supporting a broader team.
• Strong interpersonal skills and professional communication with employees, clients, vendors, and management.
• Proficiency with Microsoft Office, particularly

Excel, Word, and Outlook .

• Experience with accounting, payroll, HR, or ERP software is an asset.
• Ability to handle confidential employee and financial information with discretion.
• A proactive, problem-solving mindset and willingness to take ownership of tasks.

Why Join Us?

At SCG Calgary Inc., you’re not just an employee — you’re part of a team dedicated to shaping the future of general contracting.

We celebrate diversity and are proud to be an equal opportunity employer, fostering a workplace where all individuals feel valued and respected.

This is an excellent opportunity for someone looking to take on a diverse administrative role with exposure to accounting, bookkeeping, human resources, and construction operations , while growing with an expanding company.

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