Administrative and Deployment Coordinator in Calgary

Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative and Deployment Coordinator to join our Programs & Projects team!

Samaritan’s Purse is a Christian international relief organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet the needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God’s love through His Son, Jesus Christ.

As the Administrative and Deployment Coordinator, you will provide comprehensive administrative and operational support to the Programs & Projects Department and its Director. This role is responsible for the seamless execution of departmental financial and administrative workflows, including documentation integrity, reporting, and travel arrangements. A key component of the position is providing critical logistical support for Disaster Assistance Response Team (DART) training events and international deployment logistics.

The successful candidate will start immediately and fill a full-time, contract position to provide maternity leave coverage at our Calgary head office, until May 19, 2028. This position includes a comprehensive benefits package, including life insurance, medical/dental and short-term/long-term disability, RRSP contributions after one year of employment, and 15 vacation days per year to start.

Responsibilities

• Coordinates DART training events, including contacting third-party vendors, managing training inventory, maintaining accurate training records within departmental databases, and conducting post training phone calls to drive continuous improvement.
• Coordinates DART member deployment and speciality training, including booking hotels, preparing travel authorization documents, and managing travel bookings.
• Enters accurate and current DART member deployment and training information into databases.
• Works with colleagues and ‘Surge’ support staff to ensure adequate capacity and coverage with the flexibility to work evenings and weekends or outside standard business hours when required.
• Supports remote staff to ensure office functions and processes remain accessible.
• Processes and administers departmental financial documents, including expense reports, purchase orders, and travel authorizations, following established protocols.
• Performs administration and reconciliation of the departmental corporate credit card and ensures the timely submission of payroll documentation to Finance.
• Verifies the completeness, accuracy, and compliance of all reports, requests, authorizations, and financial paperwork prior to circulation for approval or submission.
• Manages daily administrative functions and maintains organized, compliant filing systems and departmental databases.
• Compiles and prepares specified departmental reports and manages intra-office routing and filing.
• Hosts P&PD meetings, including scheduling, preparing agendas, and ensuring minutes are accurately taken and circulated.
• Supports communication efforts by organizing and distributing photos, stories, and reports of ministry outcomes for donor engagement and external audiences.
• Helps organize and facilitate staff engagement activities, and interdepartmental engagement activities.
• Actively advocates for and supports P&PD staff care initiatives through attentiveness to significant life events, family emergencies, and other support opportunities.
• Provides dedicated administrative assistance to the Director of P&PD, including special projects, preparing briefing materials, and prioritizing incoming requests.

Qualifications

• Qualified applicants must be committed to Christian values and precepts and be in agreement with the Samaritan’s Purse Statement of Faith.
• College degree or post-secondary certificate in Business Management or a related field.
• 1-3 years of experience in an administrative role.
• Proficient in Microsoft Office Suite.
• Detail oriented, thorough, and accurate.
• Strong administration, organization, and prioritization skills.
• Strong customer service and communication skills.
• Ability to take initiative and meet tight deadlines.
• Ability to coordinate and multi-task.
• Ability to work weekends and evenings, as needed during active deployments.
• International field or travel experience will be considered an asset.

Additional Requirements:

• Valid passport and freedom to travel internationally with no restrictions.
• Valid Driver’s License.

Note: Candidates must be legally authorized to work in Canada. Application Deadline: Open until a suitable candidate is selected. We thank all applicants for their interest; however, only qualified candidates will be contacted for an interview.