RQ11574 – Information Management Specialist – Senior in Toronto

Client: Ministry of Public and Business Service Delivery and Procurement – RQ11574 We are seeking a

Senior Information Management Specialist

with extensive experience in information management, enterprise information governance, metadata governance, information lifecycle management, information quality assessment, and information asset management. The ideal candidate will have a strong background in developing and implementing governance frameworks, policies, standards, stewardship models, accountability structures, and operational procedures across multiple business areas. The successful candidate will support enterprise information governance initiatives, develop information management deliverables, facilitate stakeholder collaboration, and ensure information assets are managed effectively in alignment with organizational requirements and recognized information management best practices.

Role Snapshot

Job Title: RQ11574 – Information Management Specialist – Senior

Client: Ministry of Public and Business Service Delivery and Procurement

Work Location: 595 Bay Street, Toronto, Ontario, Canada

Work Arrangement: Onsite – 5 Days per Week

Estimated Start Date: September 21, 2026

Estimated End Date: October 1, 2027

Business Days: 283.00

Extension: Probable after the initial mandate

Hours: 7.25 hours per day

Security Level: No Clearance Required

Must Have

Demonstrated experience developing and implementing information management and governance frameworks, policies, and standards.

Experience establishing information stewardship, ownership, and accountability models across multiple business areas.

Knowledge of information lifecycle management, information quality management, and information asset management principles.

Nice to Have

Prior Ontario Public Service (OPS) or public sector experience.

Experience with the following:

Information Governance Frameworks

Stewardship and Accountability Models

Metadata Governance Procedures

Information Asset Inventories

Information Quality Assessment Recommendations

Governance processes supporting business glossary and metadata management

Information governance standards and procedures

Description Responsibilities

Provide expert knowledge of information management best practices, approaches, and trends as they relate to structured and unstructured information in support of Ministry and Cluster clients.

Apply thorough knowledge of the information lifecycle to provide practical information analysis, expertise, and advice.

General Skills Experience In

Assessing and conducting business analyses to establish information management needs pertaining to different domains of information management, such as recordkeeping, access, and privacy.

Developing business cases pertaining to information management.

Leading and/or coordinating information management-related initiatives.

Providing advice, guidance, and support for information management-related initiatives.

Developing document management protocols, guidelines, and best practices, including business rules, naming conventions, version control, and document labelling.

Developing business and records classification schemes using functional classification.

Assessing metadata requirements and developing metadata schemas, standards, and management protocols.

Assessing training and awareness needs, developing curricula and communication plans, and delivering training pertaining to information management awareness, concepts, and principles to diverse audiences.

Providing routine advice and guidance on information management concepts and principles.

Identifying Information Security and Privacy Classification requirements and their implementation in unstructured data applications.

Collaborating with business analysts, business architects, business intelligence specialists, data architects, data conversion specialists, database administrators, information architects, project managers, training specialists, web specialists, and any other individuals as required.

Managing relationships between Ministry clients and the OPS I&IT organization.

Supporting business and information architecture in defining information management needs and priorities.

Participating in information management-related committees, working groups, and similar forums.

Developing and tracking information management performance measures.

Conducting research and analysis pertaining to information management-related environmental and jurisdictional scans, business and information architecture, legislation and policy documentation, business process mapping, maturity assessments, and related areas.

Planning and implementing information management strategic goals and priorities.

Leading or supporting the development of a Privacy Impact Assessment (PIA).

Applying recognized national and international standards in recordkeeping and information management.

Applying methodologies, standards, and principles of function-based classification of information.

Understanding controlled vocabularies, including taxonomies and thesauri.

Working effectively as a team player with a demonstrated track record of meeting deadlines.

Desirable Skills

Experience developing business and records classification schemes using functional classification.

Knowledge of Enterprise Content Management (ECM), Records Management, and Document Management solutions.

Experience And Skill Set Requirements

General Skills — 80%

Demonstrated experience developing and implementing information management and governance frameworks, policies, and standards.

Experience establishing information stewardship, ownership, and accountability models across multiple business areas.

Knowledge of information lifecycle management, information quality management, and information asset management principles.

Experience conducting information inventories, assessments, and information quality reviews.

Experience developing governance processes and operational procedures supporting enterprise information assets.

Experience defining metadata governance, stewardship processes, and information management controls.

Ability to conduct complex assessments and provide recommendations supporting enterprise governance initiatives.

Experience developing standards and procedures supporting information sharing and interoperability.

Experience supporting information governance and compliance initiatives involving multiple stakeholders.

Experience preparing governance artefacts, procedures, operating models, and implementation plans.

Knowledge of information risk management and governance best practices.

Ability to facilitate stakeholder discussions and obtain consensus on governance decisions.

Strong analytical, organizational, and communication skills.

Resource Deliverables The Resource Will Support The Following Deliverables

Information Governance Frameworks

Stewardship and Accountability Models

Metadata Governance Procedures

Information Asset Inventories

Information Quality Assessment Recommendations

Governance processes supporting business glossary and metadata management

Information governance standards and procedures

Desirable Skills — 20%

Experience supporting enterprise data governance initiatives.

Experience governing business glossaries, reference data, and metadata repositories.

Knowledge of records management and retention frameworks.

Experience with metadata catalogues and information repositories.

Public sector experience.

Knowledge and understanding of the Accessibility for Ontarians with Disabilities Act (AODA) and related standards.

Ability to meet tight deadlines and adapt to changing priorities.

Additional Information

Work Arrangement: Onsite – 5 days per week at the identified office location.

Email is the best way to reach us.

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