At a Glance
- Tasks: Manage reception, coordinate meetings, and support office services in a dynamic corporate environment.
- Company: Join a leading oil and gas company in downtown Calgary.
- Benefits: 1-year contract with potential extension and professional development opportunities.
- Other info: Work on-site five days a week with a supportive team.
- Why this job: Be the welcoming face of the office and enhance your administrative skills.
- Qualifications: 2–5 years in customer service or administration; proficiency in Microsoft Office 365.
The predicted salary is between 41850 - 51150 $ per year.
Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully on-site corporate oil and gas environment.
Our client has an immediate requirement for an Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully on-site corporate oil and gas environment.
- 1-year contract with possible extension
- The role will be based in the Calgary downtown office, five days per week
- Hours: 7:30 AM–5:00 PM Monday to Thursday and 7:30 AM–12:30 PM Friday.
Must Have
- 2–5 years of experience in Administration, Reception, Customer Service, or a similar support role.
- Experience with Office Space software.
- Experience with Service Now.
- Excellent organization, time management, and attention to detail.
- Proficiency in Microsoft Office 365, including Teams.
- Ability to work independently, prioritize requests, and manage competing tasks.
- Strong verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Professional, welcoming, and service-oriented approach.
- Ability to work on-site five days per week during the specified hours.
Nice to Have
- Experience with office administration or reception in a corporate environment.
- Experience using ticketing or service request systems.
- Experience supporting an international company or international clients.
- Familiarity with security access card audits and office access procedures.
- Previous first aid or fire warden training.
Responsibilities
- Greet visitors and colleagues professionally and manage reception activities.
- Follow security procedures for visitor sign-in, access cards, and emergencies.
- Maintain reception, meeting rooms, and external kitchens; ensure areas are clean, stocked, and presentable.
- Monitor Office Services and Client Services inboxes and service ticket queues, routing and managing requests as required.
- Conduct security access card audits.
- Coordinate external meeting room bookings and calendars.
- Support Office Services, Client Services, and the broader business with administrative tasks.
- Complete required first aid and fire warden training.
Our client has an immediate requirement for an Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully on-site corporate oil and gas environment.
- 1-year contract with possible extension
- The role will be based in the Calgary downtown office, five days per week
- Hours: 7:30 AM–5:00 PM Monday to Thursday and 7:30 AM–12:30 PM Friday.
Must Have
- 2–5 years of experience in Administration, Reception, Customer Service, or a similar support role.
- Experience with Office Space software.
- Experience with Service Now.
- Excellent organization, time management, and attention to detail.
- Proficiency in Microsoft Office 365, including Teams.
- Ability to work independently, prioritize requests, and manage competing tasks.
- Strong verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Professional, welcoming, and service-oriented approach.
- Ability to work on-site five days per week during the specified hours.
Nice to Have
- Experience with office administration or reception in a corporate environment.
- Experience using ticketing or service request systems.
- Experience supporting an international company or international clients.
- Familiarity with security access card audits and office access procedures.
- Previous first aid or fire warden training.
Responsibilities
- Greet visitors and colleagues professionally and manage reception activities.
- Follow security procedures for visitor sign-in, access cards, and emergencies.
- Maintain reception, meeting rooms, and external kitchens; ensure areas are clean, stocked, and presentable.
- Monitor Office Services and Client Services inboxes and service ticket queues, routing and managing requests as required.
- Conduct security access card audits.
- Coordinate external meeting room bookings and calendars.
- Support Office Services, Client Services, and the broader business with administrative tasks.
- Complete required first aid and fire warden training.
Intermediate Office Administrator / Receptionist in Calgary employer: S.i. Systems
Join a forward-thinking company that values innovation and collaboration in the financial services sector. As a Lead Software Engineer, you'll thrive in a remote work environment that promotes a culture of continuous learning and mentorship, offering you the chance to lead AI-driven projects while supporting the growth of junior developers. With a commitment to secure coding practices and Agile methodologies, this role not only enhances your technical skills but also positions you at the forefront of transforming client experiences.
