Intermediate Subcontracts Specialist (5+ years) to manage subcontracting activities for new vessel construction projects using procurement and contract administration processes- 9122 in Vancouver

Intermediate Subcontracts Specialist (5+ years) to manage subcontracting activities for new vessel construction projects using procurement and contract administration processes- 9122

Our shipbuilding client is seeking an IntermediateSubcontracts Specialist (5+ years) to manage subcontracting activities for new vessel construction projects using procurement and contract administration processes-9122

Join a team supporting major vessel construction initiatives within a complex supply chain environment. This role manages the full subcontract lifecycle including bid process management, proposal analysis, subcontract formation, negotiations, and post-award administration. The position supports Polar & MPI projects and includes oversight of supplier performance, contract deliverables, milestones, and change orders. The role begins onsite in Vancouver before transitioning to a hybrid work model.

12 month contract to start. 5 days/week onsite in North Vancouver

Must Haves

• 5+ years in procurement or contract administration within project environments
• Subcontract management for multi-million-dollar subcontract packages including bid evaluation, negotiations, and change orders
• Procurement processes and corporate governance principles related to subcontract administration
• Reliability Clearance and Controlled Goods Clearance eligibility- must obtain prior to starting
• Bachelor’s degree or diploma in Engineering, Business, Science, Finance, Law, or equivalent combination of education and experience

Nice to Have

• Shipbuilding industry experience
• Professional certification or training through PMAC, SCMP, P. Log., APICS CPIM, or American Purchasing Society
• Experience on capital projects
• Materials management, expediting, quality surveillance, and logistics experience
• Microsoft Office suite proficiency including Word, Excel, and PowerPoint

Duties and Accountabilities

Bid Process Management:

• Managing the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and obtaining the technical content.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendums if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled milestones from the RFP thru Award.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.

Subcontract Management:

• Managing and controlling changes relating to cost and schedule.
• Monitoring and reporting on supplier’s progress and conduct progress meetings.
• Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
• Administering supplier claims.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting deliverables to ensure on time receipt of deliverables (Data and Equipment).
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project specific instructions.
• Ensuring deliverables and inputs from all stakeholders.
• Managing performance of suppliers.
• Performing subcontract close-out.

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