Intermediate Subcontracts Specialist (5+ years) to manage subcontracting activities for new vessel c in Vancouver

Intermediate Subcontracts Specialist (5+ years) to manage subcontracting activities for new vessel construction projects using procurement and contract administration processes- 9122 Our shipbuilding client is seeking an IntermediateSubcontracts Specialist (5+ years) to manage subcontracting activities for new vessel construction projects using procurement and contract administration processes-9122

Join a team supporting major vessel construction initiatives within a complex supply chain environment. This role manages the full subcontract lifecycle including bid process management, proposal analysis, subcontract formation, negotiations, and post-award administration. The position supports Polar & MPI projects and includes oversight of supplier performance, contract deliverables, milestones, and change orders. The role begins onsite in Vancouver before transitioning to a hybrid work model.

12 month contract to start. 5 days/week onsite in North Vancouver

Must Haves

5+ years in

procurement

or

contract administration

within project environments

Subcontract management

for multi-million-dollar subcontract packages including bid evaluation, negotiations, and change orders

Procurement processes

and corporate governance principles related to subcontract administration

Reliability Clearance

and Controlled Goods Clearance eligibility- must obtain prior to starting

Bachelor’s degree or diploma in Engineering, Business, Science, Finance, Law, or equivalent combination of education and experience

Nice to Have

Shipbuilding industry experience

Professional certification or training through PMAC, SCMP, P. Log., APICS CPIM, or American Purchasing Society

Experience on capital projects

Materials management, expediting, quality surveillance, and logistics experience

Microsoft Office suite proficiency including Word, Excel, and PowerPoint

Duties and Accountabilities Bid Process Management:

Managing the prequalification and selection of bidders.

Preparing and issuing Request for Proposal documents by preparing the commercial content and obtaining the technical content.

Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendums if required.

Conducting bid opening ceremonies and managing bid clarification meetings.

Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.

Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.

Meeting scheduled milestones from the RFP thru Award.

Preparing and issuing Recommendation to Proceed and seek approval.

Preparing and issuing the Subcontracts for execution.

Issuing letters of regret to unsuccessful suppliers.

Subcontract Management:

Managing and controlling changes relating to cost and schedule.

Monitoring and reporting on supplier’s progress and conduct progress meetings.

Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.

Administering supplier claims.

Developing, processing and implementing contractual documents and change orders in a timely manner.

Expediting deliverables to ensure on time receipt of deliverables (Data and Equipment).

Administrating contracts in accordance with general requirements of contractual terms and conditions.

Maintaining various registers and as per project specific instructions.

Ensuring deliverables and inputs from all stakeholders.

Managing performance of suppliers.

Performing subcontract close-out.

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