Sr. Project Manager in Toronto

About the job

Responsibilities:

• Leadership and Strategic Management
• Provide project management expertise for the planning, coordination, and execution of initiatives in support of the Community Administration Solutions Sunsetting (CASS) initiative.
• Liaise with Ontario Health (OH), Ministry of Health, Ministry of Long-Term Care, Supply Ontario and the Health Services Cluster to identify and manage project dependencies in alignment with the CASS objectives.
• Facilitate multiple project work streams by following sound project management methodology, processes and procedures.
• Proactively manage approved plans with stakeholder project teams, and work with relevant parties on risk mitigation strategies to ensure commitments and deliverables are completed as per approvals and stakeholder expectations.
• Develop, manage, and oversee an integrated project plan, project timelines, deliverables, and dependencies.
• Establish and/or promote governance frameworks, meeting cadences, and reporting structures to facilitate decision-making, change management, and accountability.
• Manage risks and issues escalated from various workstreams, proactively seeking solutions and ensuring effective communication across all stakeholders.
• Provide strategic oversight and guidance to ensure alignment with the overall project goals.
• Drive decision-making processes in governance forums, ensuring timely and effective resolution of escalated issues.
• Develop and maintain strong working relationships with senior stakeholders and project teams.
• Promote OPS IT standards and best practices for project management.
• Provide direction and advice to team members by establishing tasks, deliverables, and expectations.
• Prepare and present status reports and updates for any relevant steering committees, advisory panels, working groups, or similar governance bodies.
• Technical Management
• Conduct and/or oversee waterfall and agile transitional technology projects with enterprise scale, particularly related to ERP and HR systems.
• Ensure technical dependencies between different workstreams are identified and managed effectively.
• Collaborate with technical leads, architects, business and technical subject matter experts.
• Manage integration points between legacy systems and new solutions.
• Design and/or maintain the governance framework that details decision-making authority, roles, and responsibilities.
• Develop and maintain high-level plans that outline milestones, key deliverables, dependencies, and resource leveling opportunities/constraints.
• Maintain up-to-date logs of project risks, actions, issues, and decisions.
• Prepare regular status reports for senior leadership and stakeholders.
• Provide clear, action-oriented agendas for governance meetings.
• Document the approach for transitioning from the legacy systems to the new solutions.
• Develop financial and resource management plans as needed.
• Work with Systems analysts, business analysts and developers to ensure business requirements are complete.
• Work with third party vendors to ensure SOWs are complete and meet the Ministry's guidelines.
• Issue and Risk Management
• Develop and implement comprehensive risk management plans.
• Monitor issues escalated from the different workstreams.
• Lead the governance in escalating risks and issues to senior leadership when required.
• Proactively identify and address any emerging risks or challenges.
• Demonstrated knowledge and experience working with Personal Health information.
• Communication
• Serve as the primary point of contact for all governance-related activities.
• Maintain partnerships through consultation with stakeholders and third-party vendors.
• Facilitate regular governance meetings with senior stakeholders.
• Ensure that key project updates, risks, and decisions are communicated clearly to all stakeholders.
• Coordinate and/or support communications and engagement with external stakeholders.
• Maintain confidentiality and ensure stakeholder privacy and security principles are respected.
• Skills Experience and Skill Set Requirements
• Public Sector Experience
• Strong understanding of the healthcare system, structures, processes, stakeholder groups and affected populations.
• Strong track record of experience with the ministry and its delivery partners.
• Strong knowledge of and experience with the digital health systems, programs, vendors, assets, and solutions in Ontario.
• Program and Project Management Experience
• Extensive experience managing complex projects with a demonstrated track record of successful delivery.
• Demonstrated leadership and resource management skills.
• Strong working knowledge of project methodologies and standards.
• IT Strategy and Planning
• Extensive track record of successful strategic planning in health technology contexts.
• Demonstrated ability to define objectives and develop strategic options analysis.
• Business Analysis
• Demonstrated experience managing business projects and achieving successful results.
• Demonstrated experience in process mapping, requirements gathering, program definition, and transition planning.
• Stakeholder Relationship Management
• Demonstrated experience working collaboratively with internal and external stakeholders.
• Strong ability to clearly communicate activities and expectations.
• Proven track record for building strong working relationships.

MUST HAVES:

• Experience providing senior level strategic and operational advice regarding the business, resourcing, and financial impacts.
• Extensive experience managing complex projects with a demonstrated track record of successful delivery.
• Demonstrated ability to define objectives and create action plans.
• Demonstrated experience working collaboratively with internal and external stakeholders.