Construction Assistant Project Manager

Rockford is hiring a Construction Assistant Project Manager to plan and supervise a wide range of construction projects from start to finish. In this role, you will organize and oversee the construction process and ensure projects are completed in a timely and efficient manner. The ideal candidate will be well-versed in all construction methodologies and procedures and able to coordinate a team of professionals of different disciplines to achieve the best results. Additionally, we are seeking an individual with an analytical mind, some construction estimating experience, and strong organizational skills. The goal will be to ensure all projects are delivered on time according to requirements and without exceeding budget. This position reports directly to the Market Leader.

Key Responsibilities

• Foster an environment of diversity, equity, and inclusion.
• Procure municipal requirements and approvals.
• Coordinate utility engineering and permit applications.
• Assist in developing and managing project schedules, budgets, submittals, RFIs, and change orders.
• Coordinate with subcontractors, vendors, and consultants to ensure timely and cost-effective project delivery.
• Participate in owner, architect, and subcontractor meetings, recording meeting minutes and tracking action items.
• Manage and maintain document control systems (plans, specifications, submittals, and RFIs) using project management software (e.g., Procore, Bluebeam or similar).
• Support procurement efforts, including soliciting bids, evaluating proposals, documenting post bid meeting minutes and issuing Trade Contracts and purchase orders.
• Support in soliciting and evaluating proposals for extra work, managing the Cost Control Log, generating Owner Change Orders and Trade Contractor Change orders.
• Conduct site visits and field coordination as needed to support project progress and quality control.
• Manage project closeout, including punch list coordination, warranty documentation, and final turnover packages.
• Create and maintain drawing log during preconstruction phase.
• Perform quantity takeoffs, as necessary.
• Provide updated unit prices for estimating department.
• Assist in LEED administration and assembly of documentation.
• Assist in assembly and verification of Prevailing Wage and Certified Payroll documentation.

Qualifications

• Bachelor’s degree in Construction Management or related field.
• Construction management background preferred.
• Must possess the ability to organize, prioritize, and manage multiple tasks.
• Must possess superior oral and written communication and interpersonal skills.
• Must have a working knowledge of MS Office, including strong skills in Excel, Word, and Outlook.
• Ability to read blueprints.
• Ability to negotiate and manage contractual arrangements.
• Knowledge of the operating practices of construction, architectural, and building firms.
• Basic understanding of project management principles.
• Must possess skills in workflow analysis and management.
• Must possess excellent communication skills.
• Must be highly detail-oriented and organized.
• Must have excellent time management skills.

At Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.

Environmental Factors and Working Conditions

The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction. Personal Protective Equipment (PPE) to be worn as required on project sites and in the warehouse.

Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment.