Bookkeeper in Toronto

Riverdale Co-operative Houses is seeking a permanent, part-time Bookkeeper for its141-unit housing co-operative.

• Position Title: Bookkeeper
• Position Type: Permanent, part-time

Salary

Hours of Work

21 hours per week(3 consecutive days per week in office, 9:00 am-4:30 pm)

Affiliation

Unifor Local 333-15

About Riverdale Co-operative Houses

Riverdale Co-operative Housesis a not-for-profit housing co-operative, whose mandate is to provide safe, affordable and well-maintained housing for its members.

Riverdale Co-opowns and manages 141 units of affordable housing including houses, townhouses, and walk-up apartments on 28 separate properties in the Leslieville area of Toronto's east end.

Job Description

The Bookkeeper reports to the Manager and is responsible for the following:

Financial Responsibilities

• Maintain accounting systems, including general ledger, sub-ledgers and all journals.
• Prepare and monitor recurring journal entries.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Administer all aspects of payroll for employees of the Co-operative including government remittances and reporting requirements.
• Prepare and file monthly HST rebates.
• Perform data entry of accounts receivable (including housing charges) and accounts payable information ensuring invoices and claims are consistent with Co-op policy.
• Process computerized cheque runs for signature weekly plus processing urgent cheques as required.
• Ensure utilities and other time-sensitive bills are processed on time.
• Follow-up on issues related to invoices or other claims.
• Act as the cashier for the Co-op including receiving funds, issuing receipts, preparing bank deposits and ensuring delivery to the bank.
• Manage electronic funds transfer payments (EFT) for accounts receivable and payable.
• Process failed payments for cheques and EFTs.
• Reconcile housing charges with subsidy programs, and prepare subsidy reports.
• Assist in verifying income and calculating housing charges, as required.
• Perform housing charge reconciliations and retroactive adjustments.
• Prepare the annual operating and capital budgets.
• Prepare for annual audit.
• Prepare arrears lists monthly or as requested.
• Monitor payment agreements and notify Manager of any non-compliance.
• Assist with preparations for Board meetings, Members' meetings, the annual audit and budget processes, as requested.
• Other financial duties as assigned.

Corporate Responsibilities

• Liaise with external organizations including Auditor, the Agency for Co-operative Housing, City of Toronto, CMHC, insurers, financial institutions and others as required.
• Prepare and submit reports for rent supplement or rental assistance programs with the Agency for Co-operative Housing, CMHC and City of Toronto.
• Ensure compliance with all financial terms of agreement between the Co-op and its government funders including any program guidelines and directions, the Co-operative Corporations Act, the Co-op's by-laws, the Social Housing Reform Act and all other legal requirements of the Co-operative.
• Attend general meetings of members, as required for budget and audit approval.
• Attend staff, committee and Board meetings, as required.
• Act as staff liaison with Finance Committee.
• Assist the Manager in responding to requests for financial information by the Board.
• Other corporate duties as assigned.

Experience and Skills

We're seeking an experienced bookkeeper who is self-motivated, demonstrates initiative, and works well as part of a small office team.

The ideal candidate will have the following skills and experience

• Three to five years of bookkeeping experience in the co-op or non-profit housing sector;
• Proficiency in accounting software including New Views for Non-Profit Housing (NVNPH);
• In-depth knowledge and experience producing monthly financial reports, bank reconciliations, accounts payable, HST rebates, housing charge or rent calculations, government funding reporting;
• Experience working with and interpreting financial data;
• Knowledge of federal and municipal housing funding programs;
• Experience with payroll and government remittances;
• Ability to work effectively with electronic spreadsheets and word processing;
• Excellent communication and time-management skills, including strong interpersonal and conflict resolution skills to deal with sensitive issues; and
• Excellent written and spoken English.
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