Talent Acquisition Specialist in Toronto

As Talent Acquisition Specialist, you play a key role in supporting the recruitment efforts to attract top talent to our organization. You will partner with hiring managers and stakeholders to clarify workforce needs, establish recruitment priorities, and execute effective sourcing and selection strategies. This role requires an energetic and proactive approach to sourcing, strong relationship-building, and a passion for connecting exceptional talent with rewarding career opportunities. You will operate in a fast-paced, rapidly changing environment managing high-volume requisitions.

Duties and Responsibilities:

• Candidate Sourcing & Engagement
  • Develop and execute targeted sourcing strategies using job boards, professional networks, social media, direct outreach, employee referrals, and other relevant talent channels.
  • Build and maintain candidate relationships and provide a timely, transparent, inclusive, and accessible experience throughout the recruitment process.
  • Screen applications, facilitate structured interviews and assessments, and evaluate candidates against documented, job-related selection criteria in partnership with hiring managers.
  • Proactively build diverse candidate pipelines and support fair, consistent, and bias-aware recruitment practices, including accommodations throughout the selection process.
  • Provide feedback and recommendations to hiring managers to support informed hiring decisions; acting as a trusted recruitment partner.
  • Manage the end-to-end student/intern/co-op hiring process, including facilitating relationships with universities, creating an exciting learning experience.
• Collaboration & Relationship Management
  • Lead recruitment intake discussions with hiring managers and department leaders to confirm role requirements, selection criteria, timelines, priority, and sourcing strategy.
  • Serve as a trusted advisor to hiring managers by providing market insights, recruitment recommendations, and guidance on effective and compliant selection practices.
  • Build and maintain strong relationships with candidates, internal stakeholders and external partners such as recruitment agencies and vendors.
• Talent Acquisition Administration & Operations
  • Coordinate recruitment activities, including interviews, assessments, approvals, and timely communication among candidates, hiring managers, and internal partners.
  • Ensure compliance with recruitment policies, procedures and regulatory requirements.
  • Utilize the Applicant Tracking System (ATS) to maintain accurate and up-to-date candidate records and track recruitment metrics.
  • Facilitate the offer and pre-employment process, including approvals, compensation alignment, verbal offers, negotiation within approved parameters, and preparation of employment agreements.
  • Ensure the accuracy, completeness, confidentiality, and retention of recruitment and candidate records.
• Technology & Systems Management
  • Support ATS administration and partner with the HRIS team to maintain data integrity, resolve issues, test enhancements, and optimize recruitment workflows.
  • Stay informed of recruitment trends and make recommendations for system enhancements or upgrades.
  • Leverage Artificial Intelligence (AI) tools and platforms to streamline recruitment processes and create efficiencies.
• Employer Branding
  • Be an ambassador of the organization’s culture, internally and externally.
  • Support the organization’s employer brand through accurate, inclusive, and accessible job postings, recruitment campaigns, and participation in relevant industry and community events.
  • Utilize social media platforms to promote job openings and showcase the company culture.

Qualifications:

• 5+ years of in-house recruitment experience with strong focus on proactive sourcing.
• Excellent communication and interpersonal skills, with the ability to build rapport and credibility with all levels of candidates, hiring managers and team members.
• Superior organizational skills with strong attention to detail.
• Pro-active approach to recruitment with a commitment to continuous improvement; demonstrated success in taking ownership.
• Proficiency with an Applicant Tracking System and Microsoft 365; experience with recruitment reporting, dashboards, and digital sourcing tools is an asset.
• Working knowledge of Canadian employment, human rights, privacy, and accessibility requirements relevant to recruitment.
• Commitment to upholding standards and promoting diversity, inclusion and equity.
• Ability to exercise discretion, handle confidential information, and adapt effectively to changing priorities.