Personal Assistant in Victoria

Confidential Family Office in Central Saanich, BC is looking for a dependable and resourceful Personal Assistant to provide day-to-day personal support for its founders and basic operations/admin support to office executives. This position requires a high degree of reliability, discretion, and adaptability. The successful candidate will manage dynamic and varied requests while maintaining professionalism and confidentiality.

About the Client:

Our client is a private family office based in Victoria, with a portfolio that spans a variety of properties and business types. The family office values trust, reliability, and long-term collaboration, and is looking for someone to join their team in a support role, providing operational and administrative support for the family office, as well as personal task management for two of the founders.

A Day in the Life:

This is not a traditional desk-based assistant role. The Personal Assistant has a home base at the family office in Central Saanich; however, the position is active and varied, with most of the day spent on the road completing errands, pickups and drop-offs, and tasks at the client's properties across the Greater Victoria area. Requests for this role will arrive throughout the day, and the Personal Assistant will independently plan, prioritize, and complete them using a company-provided vehicle. During quieter periods, the Personal Assistant will advance a running list of projects from the office or remain nearby and available as needs arise. This is a full-time position, with the Personal Assistant being on call between 8:00 am and 8:00 pm, working no more than eight hours in a day or 37.5 hours in a week.

Key Responsibilities:

• Complete daily errands, including pickups, drop-offs, returns, and postal services.
• May occasionally provide pickups and drop-offs for school-aged children.
• Complete occasional longer-distance trips on Vancouver Island, including vehicle deliveries.
• Clean cars, offices, etc. regularly and as needed.
• Prioritize requests from multiple team members to ensure efficient, timely completion.
• Coordinate vehicle maintenance, servicing, tire changes, and registrations.
• Act as point of contact for tenants and coordinate repair and maintenance activities.
• Meet tradespeople and service providers at multiple properties, provide access, and confirm completion of work.
• Receive deliveries and assemble furniture and equipment as required.
• Provide practical support to tenants at the client's rental properties as needed.
• Occasionally assist with set-up and logistics for events and gatherings.
• Conduct property checks while owners/tenants are travelling, including securing gates, monitoring homes, and providing light pet care.

Qualifications:

• Experience in a service-oriented role, such as hospitality, retail, customer service, or child care; personal assistant or house management experience is an asset.
• Proven ability to maintain strict confidentiality and discretion in all matters.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities with minimal supervision.
• Proactive, resourceful mindset and a strong service orientation.
• Physically able to lift, carry, and assemble items on a regular basis.
• Valid driver's licence and clean driving record; a driver's abstract will be requested.
• Reside in or near Victoria, ideally in the Keating area, with the ability to respond promptly during scheduled availability hours.
• Availability to provide property and pet coverage over the December holiday period and summer.
• Ability to pass a criminal record check.
• Personable and relationship-oriented, with an interest in a long-term role.

Compensation and Schedule:

Annual salary range of $65,000 - $75,000. Company vehicle provided for work use. Full-time schedule of up to eight hours per day (40 hours per week) within an 8:00 am to 8:00 pm on-call window. 2 weeks paid vacation.