Location: Coquitlam, BC
Job Type: Full‐Time, Permanent or Temp‐to‐Perm
Salary: $44,000–$52,000 per year ($23–$27 per hour)
Schedule: Monday, Tuesday, Wednesday, and Friday: 7:45 AM–4:30 PM; Thursday: half-day in the morning (approximately 37 hours per week)
Start Date: ASAP
About Our Client
Our client is an established healthcare practice in Coquitlam, BC, providing professional chiropractic services to the local community. The practice offers a welcoming, well‐maintained office environment and a close‐knit team dedicated to providing excellent patient care and customer service.
They are seeking a friendly, organized, and reliable Office Manager / Chiropractic Office Assistant to support the daily operations of the clinic. This is an excellent opportunity for someone who enjoys working in a healthcare setting and takes pride in keeping an office running smoothly.
Responsibilities
- Manage daily front‐office operations and ensure the clinic runs efficiently.
- Welcome patients, assist with check‐in and check‐out, and provide friendly customer service.
- Answer incoming phone calls and emails, respond to inquiries, and schedule patient appointments.
- Maintain and update patient records, files, and administrative documentation.
- Coordinate appointment bookings, cancellations, and schedule changes.
- Process payments, assist with billing‐related administrative tasks, and maintain accurate records.
- Perform general office administration, data entry, filing, and document management.
- Support communication between patients and the healthcare team.
- Monitor office supplies and help maintain an organized, professional clinic environment.
- Handle patient information confidentially and follow applicable privacy requirements.
- Assist with other administrative and operational duties as required.
Qualifications
- Previous experience in office administration, reception, or office management is preferred.
- Experience in a chiropractic, medical, dental, or other healthcare setting is an asset.
- Strong organizational skills and excellent attention to detail.
- Excellent verbal and written communication skills.
- A friendly, professional, and patient‐focused approach to customer service.
- Comfortable using computers, email, scheduling systems, and standard office software.
- Ability to manage multiple tasks, prioritize responsibilities, and work independently.
- Strong problem‐solving skills and a proactive approach to daily office operations.
- Ability to handle confidential information with discretion and professionalism.
- Reliable, adaptable, and comfortable working in a small, close‐knit team.
OFFICE MANAGER in Coquitlam employer: Recruiting in Motion
Recruiting in Motion is an exceptional employer that fosters a dynamic and collaborative work culture, perfect for those looking to make a significant impact in the digital advertising space. With a focus on employee growth and development, team members are encouraged to innovate and excel in their roles while enjoying the benefits of a flexible work schedule in Vaughan. Join us to be part of a forward-thinking team that values creativity and strategic thinking in a vibrant retail environment.
