Property Admin Lead - CRE Lease & Compliance (Hybrid) in Vaughan

Recipe is looking for a skilled Commercial Real Estate professional to step into the role of Property Administrator. In this position, you will oversee our commercial real estate lease portfolio, which involves maintaining the lease database, processing rent payments, upholding financial and contractual compliance, and acting as the primary liaison with landlords.

What you will do in this role:

Database & Portfolio Management

• Abstract and input critical lease terms, dates, financial commitments, and clauses into lease management software (e.g., Lucernex)

• Maintain up-to-date digital lease documentation files

• Monitor key dates including lease expirations, renewal options, rent increases, and notice deadlines

Financial Management & Billing

• Review rent statements and annual reconciliation statements for accuracy

• Process rental payments for Common Area Maintenance (CAM) and property tax reconciliations

• Review and update annual Common Area Maintenance (CAM) and property tax estimates

Compliance & Communication

• Serve as the primary point of contact for landlords, property managers, and internal business partners regarding lease obligations

• Ensure full compliance with lease terms and insurance certificate requirements

• Assist with landlord estoppel certificate requests

What we are looking for from you:

• Minimum of 1–3 years of dedicated, hands-on experience in Commercial Real Estate Lease Administration

• Solid understanding of commercial lease structures, processes, and leasing terminology

• Post-secondary education in Accounting, Finance, Business Administration, or a directly related field

• Proficiency in lease administration software (Lucernex, CoStar, Yardi, MRI, Visual Lease)

• Strong attention to detail, analytical mindset and communication skills

What’s in it for you?

• Flexible/Hybrid work environment

• Salary $55,000 - 70,000

• You’d be joining a close-knit, innovative team of creative and energetic go-getters

• You’d be a part of Canada’s largest full-service restaurant company that leads the industry in size and innovation

• 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands

• A welcoming, fun and safe work environment founded on respect

• Career advancement opportunities with a company that owns some of Canada’s most iconic restaurant brands

• Industry-leading benefits, wellness programs, and total rewards programs