Support the CEO and Board in Ottawa through executive administration, governance coordination, and practical office operations on a hybrid schedule.
This Executive Assistant works with a small not-for-profit organization and reports to the CEO. The position combines meeting coordination, documentation, follow-ups, travel arrangements, program administration, and operational support. SharePoint, Microsoft Office, databases, and governance knowledge are relevant.
Key Responsibilities:
- Coordinate Board, committee, management, and annual general meetings
- Prepare agendas, briefing packages, logistics, minutes, and follow-ups
- Maintain governance documents and Board materials in SharePoint
- Arrange executive travel, venues, accommodations, and catering
- Provide office, program, database, and operational administration
Requirements:
- At least five years of administrative experience
- Experience working within a small organization
- Strong organization, time management, and record-keeping skills
- Microsoft Word, Excel, email, Adobe Acrobat, and database experience
- Basic accounting and governance understanding; French is an asset
Bring executive support, governance coordination, and organized administration to this hybrid Ottawa Executive Assistant opportunity.
Hybrid Executive Assistant Ottawa employer: Quantum Management Services Ltd.
Join a dynamic and innovative team as a Contrôleur in Saint-Léonard, where you will play a pivotal role in shaping financial strategies and driving performance. Enjoy a competitive salary with a performance bonus, a hybrid work model that promotes work-life balance, and a culture that values collaboration, ownership, and continuous growth. With opportunities for professional development and a supportive environment, this position offers a meaningful career path in a thriving organization.
Contact Details:
Quantum Management Services Ltd. Recruitment Team
