Project Coordinator in Vancouver

Connection is everything. It drives us to innovate, explore, and stay close to what matters to us most. At Bell, we're building a more connected future through world-class networks, AI-powered solutions, and digital experiences that elevate how people live, work, and play every day. We believe in empowering people. That's why we equip our teams with cutting-edge technology, AI tools, and a collaborative environment that supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you're inspired by innovation that advances how people connect and transforms what's possible, you belong on #TeamBell.

Be at the forefront of one of the most exciting and ever-changing industries. On the Bell Media team you will be a part of creating and delivering the best Canadian and international content across digital media, television, radio and out-of-home advertising platforms. You'll join a team of passionate and driven innovators, who are breaking barriers and expanding the reach of Canada's most-loved entertainment.

At Bell Media, you'll redefine digital connections and pioneer next-generation services, propelling us to reach new heights, unlock untapped potential and expand horizons for our customers.

Summary

Working with integrated order management systems such as Placements.IO, Triton, and Freewheel, the Project Coordinator will oversee the booking and day-to-day management of digital ad campaigns, with direct input from sales representatives and the Digital Account Manager. Reporting to the Manager of Sales Support, you'll play a crucial role in ensuring the efficient operation of the sales process for the local sales team. By handling the essential back-office and coordination tasks that keep the sales engine running smoothly, you'll enable sales representatives to focus on sales activities, and support revenue goals by ensuring that our clients' digital ad campaigns are delivered efficiently and successfully.

If you're detail-oriented and people-driven with a passion for media and digital advertising, and strive to provide superior customer service we'd love to hear from you!

Key Responsibilities

• Provide administrative support to the sales team in the day-to-day operations of sales activities
• Project manage sales processing of digital ad campaigns, ensuring customer satisfaction through timely communication
• Coordinate with the sales representatives and Digital Account Manager on order details, delivery timelines, and product information
• Coordinate order and contract creation, booking, trafficking, and reports
• Campaign maintenance, implementing optimizations as needed
• Maintain organized tracking of campaign workflows, along with a digital filing system of contracts, client communication, and sales materials
• Liaise with internal stakeholders and coordinate assets (e.g. creative files, signatures, campaign progress & performance reports)
• Attend sales training, and develop an understanding of the products and services of the company
• Participate in client and internal digital meetings as required
• Other duties as assigned

Qualifications

• Diploma/degree in Commerce, Marketing, Business Administration, or a related field, or equivalent professional experience
• Process-oriented and customer service mindset with a strong attention to detail
• Solid organizational, time-management, and interpersonal skills
• Strong verbal and written communication skills, with the ability to collaborate effectively and liaise confidently with internal and external stakeholders
• Ability to manage multiple ongoing campaigns, resolve or elevate issues appropriately, and work effectively to manage various deadlines
• Working knowledge of Microsoft products (Outlook, Teams, Word, Excel, PowerPoint)
• Familiarity with order management systems (e.g. Google Ad Manager, Placements.IO, Freewheel) is an asset
• Proactive and eager to learn new software and technology platforms
• Prior experience in a sales support, coordination, or administrative role is highly desirable
• Familiarity with online advertising products and strategies an asset

Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs. We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you'll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.

At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong. Bell is committed to clarity in our hiring process. All roles posted are opportunities we're actively recruiting for, unless stated otherwise. We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know.