Administrative Assistant – Ottawa

As part of the Regional Office Team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Office to fulfill its role in a timely and credible manner. Under the direction of the Associate Director, maintains the administrative aspects of the Regional Office while carrying out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the Regional Office.

What we are looking for

• Education & Experience: Successful completion of business and/or secretarial training, OR equivalent experience normally provided through several years of providing administrative services relevant to the duties of the position.
• Skills & Knowledge: Good knowledge of the Public Service Alliance of Canada; Knowledge of the trade union objectives and activities and commitment to union and equity principles.
• Abilities: Ability to effectively transcribe type and perform word processing functions using Microsoft Word. Ability to use spreadsheets (ideally Excel) and database software (ideally Access); Proficiency in spelling, vocabulary and in the application and usage of grammar; Ability to communicate orally and in writing in English and French; Ability to work cooperatively with others in a team environment; Proficiency in the use of a personal computer including ability to use Windows, e-mail, FrontPage, and Internet; Ability to work independently and determine priorities under strict deadlines.
• Personal suitability: High degree of initiative, good judgment and problem-solving.

What you need to know

• Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted.
• A combination of education, experience, and demonstrated performance may substitute for formal academic requirements.
• PSAC welcomes applications from candidates with diverse and international experience.
• PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates.
• Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.
• While we appreciate every applicant’s interest, only those selected for further consideration will be contacted.
• A full job description is available on request.

Why work with us

Should you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers.

Below, you will find an overview of our comprehensive rewards and benefits package:

• Comprehensive group benefits — 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.
• Flexible work arrangements — with dedicated workstations for hybrid staff.
• Defined and secure pension plan — shared 50/50 between you and us.
• Three (3) weeks’ vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.
• Professional development support to help you grow.
• An annual recreation allowance of $800 because your wellness matters.

Our commitment to employment equity

PSAC is committed to building a workplace that reflects the diversity of our membership and the communities we serve. That’s a workplace that includes women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community. We encourage applicants to self-identify in the application process to help us maintain an inclusive workforce. All information provided will be kept confidential. You may identify with more than one group (e.g., as Indigenous, as a person with a disability, and as a woman). False declarations may result in investigation or further action.

Thank you for your interest in pursuing a career with the Public Service Alliance of Canada (PSAC). We're excited that you're considering joining our dedicated team of professionals who work to support and represent our members across Canada.