About the Role
Our client, a reputable legal firm, is seeking a detail-oriented and proactive Administrative Assistant to support their busy legal department in **Kimberley**. This role is essential for ensuring the smooth day-to-day operations of the legal team, managing correspondence, organizing case files, and providing crucial administrative support. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a meticulous approach to task management. This is a fantastic opportunity to gain valuable experience within a professional legal environment in **Kimberley**.
Key Responsibilities
- Provide comprehensive administrative support to legal practitioners and paralegals.
- Manage and organize legal case files, ensuring all documents are current and properly filed.
- Schedule appointments, court dates, and client meetings.
- Handle incoming and outgoing correspondence, including emails, letters, and faxes.
- Prepare legal documents, pleadings, and other legal forms as directed.
- Maintain and update the firm's client database and contact lists.
- Answer and direct phone calls, take messages, and manage general inquiries.
- Assist with billable hours tracking and invoice preparation.
- Coordinate with court clerks and other external parties as necessary.
- Ensure office supplies are maintained and manage general office organization.
Requirements
- A minimum of 2-3 years of experience as an Administrative Assistant, preferably within a legal setting in **Kimberley**.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software is a significant advantage.
- Excellent organizational and time-management skills, with strong attention to detail.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- A proactive approach to tasks and the ability to work independently.
- Team player mentality with good interpersonal skills.
- Familiarity with legal terminology and court procedures is a plus.
- High school diploma or equivalent; a legal secretary certificate is beneficial.
- Ability to manage multiple tasks and meet deadlines effectively.
Benefits
- Our client offers a competitive salary, commensurate with experience, and a supportive benefits package.
- This includes medical aid and opportunities for professional development within the legal field.
- Working in **Kimberley**, employees will enjoy a professional work environment with a dedicated team.
- We are committed to providing a platform for our administrative staff to grow and develop their skills.
- Additional benefits may include study leave assistance and regular team-building activities.
Administrative Assistant - Legal Department in Kimberley employer: Placements24
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