At a Glance
- Tasks: Support senior leadership by managing calendars, travel, and confidential information.
- Company: Join a dynamic corporate environment with a focus on professional growth.
- Benefits: Competitive salary, flexible hours, and opportunities for career advancement.
- Other info: Collaborate with a team of Executive Assistants on exciting projects.
- Why this job: Be the backbone of executive operations and make a real impact in a fast-paced setting.
- Qualifications: 2-4 years as an Executive Assistant with strong organizational skills.
The predicted salary is between 63000 - 77000 $ per year.
We’re looking for an organized, proactive Executive Assistant to support senior leadership.
You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion.
This role suits someone who does well in a fast-paced environment and likes staying a step ahead.
Responsibilities
- Manage complex calendars, schedule meetings, and resolve conflicts
- Coordinate internal and external meetings, conference calls, client meetings, and events
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
- Prepare expense reports and reconcile corporate card expenses
- Act as a point of contact for executives, internal teams, clients and outside stakeholders
- Manage incoming communications and prioritize time-sensitive requests
- Prepare, edit, and format presentations, reports, and correspondence
- Anticipate executives’ needs and handle scheduling and logistics before issues come up
- Maintain confidential files and records
- Work with other Executive Assistants on shared meetings and team initiatives
- Support special projects as needed
Requirements
- 2-4+ years as an Executive Assistant or in senior-level administrative support
- Experience supporting senior executives in a fast-paced corporate or professional services setting
- Strong experience with complex calendars, travel coordination, and expense reporting
- Proficient in Microsoft Outlook, Word, Excel, Power Point, and Teams
- Excellent written and verbal communication skills
- Strong organization and attention to detail
- Professional and discreet, with sound judgment
- Preferred
- Financial services background, such as banking, investment, or asset management, or private equity
- Experience supporting multiple senior executives
- Experience with Concur or a similar travel and expense platform
- Takes initiative and works well with limited supervision
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Executive Assistant in Toronto employer: Phyton Talent Advisors
Join a dynamic and supportive team where your organizational skills will shine as an Executive Assistant. Our company fosters a collaborative work culture that values initiative and discretion, offering you the chance to grow alongside senior leadership in a fast-paced environment. With opportunities for professional development and a focus on employee well-being, you'll find meaningful and rewarding employment here in the heart of the financial services sector.
