At a Glance
- Tasks: Manage and organize project documentation for a major mining development project.
- Company: Dynamic consulting firm focused on mining and capital development projects.
- Benefits: Competitive salary, professional growth opportunities, and collaborative work environment.
- Other info: Opportunity to work with industry experts and develop valuable skills.
- Why this job: Join a team that supports impactful mining projects and enhances your document control skills.
- Qualifications: 3-5 years of document control experience and proficiency in SharePoint.
The predicted salary is between 67500 - 82500 $ per year.
Our client is a consulting firm supporting mining and capital development projects.
Its teams work closely with project owners and contractors to support project delivery, coordinate technical activities, and maintain effective systems for managing project information.
The firm is seeking an
Intermediate Document Controller to support the day‑to‑day document control activities of a major mining development project.
Reporting to the Document Control Manager, the successful candidate will help maintain accurate, organized, and accessible project documentation while collaborating with internal teams and external contractors.
Key Responsibilities
- Process incoming transmittals from internal teams and contractors.
- Process document number requests in accordance with established numbering procedures.
- Respond to document and information requests.
- Upload and file electronic project documentation, ensuring metadata is complete and accurate.
- Assist with auditing and maintaining Share Point technical libraries and internal discipline libraries.
- Support audits of project document deliverables to verify accuracy and compliance with document control requirements.
- Assist with Share Point onboarding training and provide support to new contractors.
- Support the reconciliation, cleanup, and maintenance of technical and internal libraries, ensuring accurate metadata, proper revision control, and appropriate superseding or voiding of document versions.
- Assist the Document Control Manager with managing and maintaining the project’s large‑file storage repository in Egnyte and its corresponding placeholders in Share Point.
Qualifications and Experience
- 3–5 years of document control experience, ideally within mining, engineering, construction, or major capital projects.
- Diploma or certificate in business administration, records management, or a related field, or an equivalent combination of education and relevant experience.
- Experience using Share Point to upload, organize, retrieve, and maintain project documentation.
- Working knowledge of document numbering, transmittals, metadata, revision control, and document distribution procedures.
- Experience reviewing document registers and auditing electronic libraries for accuracy and completeness.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong attention to detail and organizational skills, with the ability to manage multiple requests and meet deadlines.
- Strong written and verbal communication skills and the ability to work effectively with internal teams and external contractors.
- Ability to handle confidential information and follow established document control procedures.
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Document Controller in Calgary employer: Phase Consulting
At Phase Consulting, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Calgary that fosters collaboration and innovation. Our commitment to employee growth is evident through ongoing training opportunities and a strong focus on ITIL-aligned operations, ensuring that our team members are equipped to excel in their roles. With a safety-first culture and a dedication to maintaining high standards of compliance, we provide a rewarding workplace where your contributions truly matter.
