The Project Coordinator help plan, organize, and direct the activities of a project, under the direction of a Project Manager.
Key Responsibilities
- Organize/schedule appointments for Project Manager
- Assist Project Manager with any estimating or quoting requirements
- Help organize project manager work for various customers, ensuring each list is completed
- Follow up with customers to schedule additional work as required
- Follow up with customers regarding recommendations, planning
- Field complaints, resolve where able, attend to as required
- Meet with customers when required to review contracts, any issues that may require attention
- Liaise with sales to organize jobs. Includes but not limited to creating work orders, reviewing quotes to ensure complete information is included, and finding/creating/adding checklists/inspections as required.
- Provide update/feedback to the Project Manager
- Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.
- Answering telephones and directing customer enquiries
- Ordering and supplying parts for technician & projects daily.
- Manage all documentation and help create documents as required
- Compile reports/records for customers following completion of jobs/pm's/contracts
- Attend meetings, give input, assist in planning
- Maintain data related to vendor information and correspondence
- Monitor supplier performance and maintain supplier reporting
- Provide shipment of parts & supplies & equipment to project sites upon request
- Source new suppliers to initiate cost efficiencies within the group
- Follow up with suppliers on lost or missing/back ordered parts and supplies
- Price out bill of materials for larger quotes & construction jobs.
- Prepare packing slips and provide clarifications as needed to Account Payables
Qualifications & requirements
- Civil or Mechanical Certification is an asset and/or will consider 2 years' experience in project coordination
- Change orders to existing projects
- Knowledge of ISO QD documentation
- Vehicle and/or Technician availability
- Access to work orders, purchase orders and job records
Working Conditions / Location
- Office work (sitting at desk/working on computer for long periods of time)
- Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular workday in order to complete their duties)
- Dental care
- Extended health care
- Life insurance
- RRSP match
ABOUT PATRICK MECHANICAL LTD.
We deliver mechanical contracting, fabrication, piping and millwrighting services for demanding industrial environments. Safety, quality and integrity guide every project.
Project Coordinator in Ottawa employer: Patrick Mechanical Ltd.
Patrick Mechanical Limited is an excellent employer that prioritizes the well-being and growth of its employees. With comprehensive benefits including dental care, medical coverage, and a company-matched retirement plan, team members can thrive both personally and professionally. The supportive work culture fosters collaboration and offers opportunities to engage in meaningful industrial and commercial projects across Northern Ontario, making it a rewarding place to build your career.
