TheTownshipofAdjala-TosorontioisavibrantcommunitynorthoftheGTA,offeringauniqueblendofruralcharmandurbanaccessibilitytoits11,000residents.Wearecommittedtofosteringasupportiveandthrivingenvironmentforbothourcommunityandourdedicatedteam. WeareseekingaHumanResourcesCoordinatorwhowillplayapivotalroleinstrengtheningourorganizationalfoundationbyensuringseamlessHRoperationsandsupportingourmostvaluableasset:ourpeople.
PositionSummary:
ReportingtotheHumanResourcesGeneralist,theHumanResourcesCoordinatorprovidesadministrativeandoperationalsupportacrossallHumanResourcesfunctionswithintheTownship. Keyresponsibilitiesincludecoordinatingfull-cyclerecruitment,conductinginterviews,facilitatingonboardingandorientation,supportingattendancemanagement,maintainingpersonnelrecords,andassistingwithperformancemanagementtracking. TherolealsoassistswithJointHealthandSafetyCommittee("JHSC")activities,coordinatestraininginitiatives,andsupportsstaffactivitiesandcorporateevents.
Duties&Responsibilities,butnotlimitedto:
Recruitment,Orientation&Onboarding
- Leadsandadministersfull-cyclerecruitmentforallTownshippositionsundergeneraldirectionofHumanResourcesGeneralist,includingjobpostings,applicantscreening,interviewcoordination,anytestingcoordination,andofferpreparation.
- Conductsinterviewsaspartofthehiringpanel.
- Preparesemploymentdocumentation,contracts,andonboardingmaterials.
- CoordinatesrecruitmentprocessesinaccordancewithTownshippoliciesandapplicablelegislation.
- Coordinatesanddeliversnewhireorientationandonboardingprograms.
- Liaiseswithhiringmanagerstosupporttimelyandeffectivehiringdecisions.
AttendanceManagement
- Tracksattendancetrends,leavesofabsence,sicktime,anddocumentation.
- Assistssupervisorswithattendanceprocessesandrequireddocumentation.
- Updatesandmaintainsyearlypaidtimeoffentitlementsforallstaff.
- Maintainsaccurateandconfidentialattendancedata.
RecordsManagement
- Maintainsuptodatepersonnelfilesusingexistingfilingsystems.
- EnsurescompliancewithMFIPPAandTownshiprecordsandretentionschedules.
- Preparesreportsandsummariesusingspreadsheetsandmanualtrackingtools.
PerformanceManagementSupport
- Trackscompletionofannual,probationary,andperiodicperformancereview.
- Providesadministrativesupportforscheduling,communication,anddocumentation.
PayrollSupport
- Gathers,verifies,andcompliestimekeepingrecordsforstaffandsubmitsthemtopayrollforprocessing.
- Processeswageprogressionincreasesaccordingly.
- Assistswithverifyingpayrollinformationforaccuracy.
Health&SafetyAdministration
- ServesasaresourcetotheJHSCbyprovidingguidanceandadviceandprovidesadministrativesupportincludingmeetingcoordination,agendas,minutes,anddocumentation.
- TracksJHSCinspections,ensuresfollow-upactionsarecompleted,maintainsrelatedrecords.
- MaintainsanddistributesJHSCminutesandensuresrequiredpostingsarecompleted.
- Assistsandtrackingandmonitoringworkeraccidents/incidentstodeterminecauseandrecommendcorrectivesandpreventivemeasures.
Training&Development
- Coordinatesstafftrainingsessions,includingregistration,scheduling,communication,andlogistics.
- Maintainspaperordigitalrecordsoftrainingcompletions.
StaffActivities&CorporateEvents
- Plansandcoordinatesstaffactivities,engagementevents,wellnessinitiatives,andrecognitionprograms.
GeneralHRSupport
- RespondstostaffinquiriesaboutHRpolicies,procedures,andgeneralHRmatters.
- AssistswithupdatingHRpolicies,procedures,forms,andcommunications.
- Supportsdepartmentalprojects,audits,andcorporateHRinitiatives.
Qualifications,Skills,Knowledge,Abilities:
- Completionofpost-secondaryeducationinHumanResources,orarelatedfieldorequivalentcombinationofeducation,training,andexperiencemaybeconsidered.
- Minimum3yearsofHumanResourcesexperience,withdemonstratedfull-cyclerecruitmentexperienceandtheabilitytomanagemultipleconcurrentcompetitions.
- Experienceworkinginamunicipalsectorisanasset.
- CHRPdesignation(completedorinprogress)andJHSCcertificationconsideredanasset.
- GoodworkingknowledgeofrelevantemploymentlegislationincludingEmploymentStandardsAct,OccupationalHealthandSafetyAct,HumanRightsCode.
- Experiencewithtimekeepingsystemsandmanualordigitalfiling/recordkeepingprocesses.
- Excellentadministrative,customerservice,analytical,andcriticalthinking,judgement,problemsolving,timemanagement,organizationalskills,initiative,communication,andinterpersonalskillswithhighattentiontodetail.
- Anabilitytoworkindependentlywithminimalsupervision.
- Highlevelofdiscretionandabilitytohandleconfidentiality
- ProficiencywithMSOfficeandHRinformationsystems.
- ValidOntarioClassGDriver'sLicenceandreliablevehicleforbusinessuse.
- SubmitsatisfactoryCriminalRecordsCheckuponhire.
Compensation:$31.82to$39.78perhour(2026rates)plus4%vacationpay. EligibletoenrollinOMERSpensionplan. AccesstoEmployee&FamilyAssistanceProgram.
ContractTerm: Thisisatemporary,full-timepositionwithananticipatedcontractenddateofapproximatelyJune30,2027,subjecttooperationalneeds. Thisisanexistingvacancywithanimmediatestartpreferred.
WorkSchedule: MondaytoFriday,8:30amto4:30pm(35hoursperweek).
Location: On-site,785530thSideroad,Alliston,Ontario.
TheTownshipofAdjala-TosorontioisanEqualOpportunityEmployer,committedtodiversityandinclusivityinemploymentforabarrier-freeworkplace. Accommodationsareavailableforallpartsoftherecruitment,selection&/orassessmentprocess. ApplicantsneedtomaketheirneedsknowninadvancetoHumanResources.
WeuseAI-enabledtoolstohelpscreenandsortapplicationsbasedonjob-relatedcriteria. Allfinalhiringdecisionsaremadebyourhumanrecruitmentteam.
PersonalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemploymentandhandledinaccordancewithMunicipalFreedomofInformationandProtectionofPrivacyAct.
Wethankallthosewhoapply,butonlythoseselectedforaninterviewwillbecontacted.
IfyouareapassionateHRprofessionaleagertocontributeyourexpertisetoacommunity-focusedorganization,weinviteyoutoapply. JointheTownshipofAdjala-Tosorontioandhelpusbuildastrong,engagedworkforce. Wearecommittedtodiversityandinclusivityandwelcomeapplicationsfromallqualifiedindividuals.
Human Resources Coordinator employer: Owen Sound
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