ServiceArea: CorporateServices
Department: HumanResources
WorkLocation: CityHall,1CardenStreet
WorkMode: InPerson
JobTypeandDuration: Temporary,FulltimeVacancy
PositionAvailability:1existingvacantposition
SalaryRange:$30.36-$37.95perhour
Affiliation: Non-Union
WhyJointheCityofGuelph?
WhenyoujointheCityofGuelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday. Together,wearebringingtolifeGuelph'svisionofaninclusive,connected,andprosperouscitywherewelookaftereachotherandourenvironment. Asasingletiermunicipality,weofferavarietyofoccupationsandcareerspecialitieswithinourorganization. GuidedbythegoalsandobjectivesoftheFutureGuelph: StrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Whatweoffer
Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees. Manyofourpositionsoffer:
- Paidvacationdays,increasingwithyearsofservice
- Paidpersonaldays;
- Hybridandflexibleworkarrangements;
- DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;
- Extendedhealthanddentalbenefits,includingHealthCareSpendingAccount;
- EmployeeandFamilyAssistanceProgram;
- Parentalleavetopupprogram;
- Learninganddevelopmentopportunitiesincludingtuitionassistance
- Employeerecognitionprograms.
Positionoverview
ResumesarebeingacceptedforthetemporarypositionofHumanResourcesAssistantwithintheHumanResourcesDepartment. ReportingtotheManager,EmployeeExperience & OrganizationalDevelopmentthesuccessfulcandidatewillplayavitalroleinsupportinghighvolumerecruitments. Theprimaryresponsibilityistoassistintheefficientandtimelyexecutionofrecruitmentprocesses,ensuringthatallstaffingneedsaremetinalignmentwiththeorganization'sgoals. GuidedbythegoalsandobjectivesoftheCityofGuelphCorporateStrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.
Keydutiesandresponsibilities
- Providefrontline(inperson,phone,emailandsocialmedia)customerservicetoallleaders,employeesandthegeneralpublic.
- WithassistancefromtheHumanResourcesAssociates,respondtomyHRinquiriesviaemail,phoneorfacetoface.
- SupporttheRecruitmentSpecialistswithvariousfunctionsincludingmassseasonalrecruitmentactivities.
- Provideexcellentcustomerserviceandsupporttomassrecruitmenthiringmanagersbycoordinatingaspectsoftherecruitmentprocessincludingpostingseasonalandcoopjobpostings,advertising,prepareanddistributeapplicantlists,coordinatinginterviews,referencechecking,preparinginterviewpackages,creatingofferletters,trackingconditionalitemsofoffer.
- CoordinateandprovidesupportforallrecruitmentsoftwaresystemsincludingiCIMS(ApplicantTrackingSystem)andJDEdwards(HumanResourcesInformationSystem).
- Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceivedintherecruitmentprocess,inaccordancewithestablishedpoliciesandproceduralguidelines.
- MaintainhighqualitystandardsinthedeliveryofinternalHumanResourcesservices.
- Responsibleforeffectiveandtimelyrecordsfilingforthedivisionandmaildistributionforthedepartment.
- ProvideadministrativesupportforHumanResourcesactivitiesandcorporateevents.
- Supportandattendjobfairs.
- Monitorandreportonmetricsforseasonalhires.
- Performmiscellaneousjob-relateddutiesasassigned.
Qualificationsandrequirements
- Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationinHumanResourcesorarelatedfieldandexperiencewithprovidingrecruitmentsupportinaunionizedenvironment.Candidateswithanequivalentcombinationofeducationandexperiencemaybeconsidered.
- Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.
- UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.
- Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.
- Excellentorganizationalskillswiththeabilitytomanagemultipletasksinademandingenvironment.
- Self-directed,well-organizedandproactiveindividual.
- Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.
- KnowledgeofrelevantemploymentlegislationincludingEmploymentStandardsandHumanRights.
- Abilitytomaintainaccuracyandworkqualitystandards.
- Abilitytoworkeffectivelyinateamenvironment.
- ExperiencewithMicrosoftOffice(Word,Excel,PowerPoint&Outlook).
- ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.
Notes
Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove. Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/orpracticaltestandreferencechecking.
Hoursofwork
35hoursperweek,MondaytoFriday,betweenthehoursof8:30a.mand4:30p.m.
HiringProcessTransparency
TheCityofGuelphiscommittedtofairandtransparentrecruitmentpractices. Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview.Notificationswillbeprovidedinwriting,orthroughtechnology.
CommitmenttoDiversity&Accessibility
TheCityofGuelphisanequalopportunityemployer. Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged. Ouremploymentpoliciesstrictlyprohibitallformsofdiscriminationonanyofthegroundsinrelevantlaws. Allemploymentpracticesaresolelybasedonindividualmerit,qualifications,andorganization'sneedsatthetime. InkeepingwiththeOntarioHumanRightsCodeandtheAccessibilityforOntarianswithDisabilitiesAct,wearecommittedtoworkingwithandprovidingreasonableaccommodationforqualifiedindividualsinourjobapplicationprocedures. Ifyouneedanaccommodationinordertoparticipateinthehiringprocess,youmaycontactustomakeyourneedsknowninadvance.
PrivacyNotice
Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment. Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.
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