Procurement Officer in Ottawa

Join us at Ottawa Community Housing, where we are more than a home to about 33,000 tenants across approximately 15,500 homes. As Ottawa's largest social and affordable housing provider, we are committed to enhancing tenant well-being through partnerships with local service providers and support agencies. At OCH, diversity and equal opportunities are at the core of our workplace culture.

Together, we're transforming tenants' lives by “providing more than a home, because we care”.

What we offer:

• Opportunities to positively impact your community in multiple ways.
• A comprehensive and competitive compensation and benefits package.
• Flexible work options.
• Professional development opportunities.
• Health and wellness programs.

What we seek:

OCH is currently seeking a dedicated Procurement Officer to work with a broad range of client groups to enable the timely and strategic procurement of goods and services. Under the guidance of the Director, Strategic Sourcing and Risk Management, the Procurement Officer will enable stakeholders to identify procurement requirements and implement procurement strategies and plans to obtain best value for money.

As a Procurement Officer, some of the things you will do include:

• Work with a broad range of client groups to identify procurement requirements and assess opportunities and risk.
• Recommend the optimal method of procurement based on user requirements and estimated expenditures.
• Ensure that procurement activities are timely and comply with policies, procedures, statutory requirements and budgetary constraints.
• Draft and implement Request for Proposal, Request for Qualification, Request for Tender, Request for Expression of Interest and other procurement related documents.
• Support stakeholders in development and implementation of evaluation criteria.
• Coordinate procurement related activities (e.g. advertising, posting, closing, and managing bid documents).
• Draft contracts for services and supplies ensuring appropriate content and alignment with procurement objectives.
• Ensure appropriate financial signing authorities and approvals, preparing related executive briefing summaries.
• Support the development of OCH practices related to contract management, including key performance indicators, the documentation of contract performance and dispute resolution.
• Collaborate with client groups to resolve contractor performance issues, actively participating with contractors on dispute resolution.
• Monitor spending and draft change notices when required.
• Monitor the renewal dates of standing offer agreements and service contracts.
• Provide accurate and timely advice and information to stakeholders.
• Advise stakeholders of lead time required to obtain products or services and make alternate arrangements in the event of shortages or delayed deliveries.
• Maintain current knowledge of pricing trends, changes, restrictions, or any other variables that could affect corporate interests.
• Promptly report all workplace accidents or incidents and unusual or dangerous work conditions.
• Represent OCH in a professional manner and treat all work-related contacts with respect and courtesy.
• Work in collaboration with other staff in a team approach to service delivery.
• Work in alignment with OCH vision, mission, values, interests, plans and objectives.
• Perform work in accordance with applicable health, safety and privacy legislation, policies and procedures, and all other legislation, policies and procedures relevant to area of work.

As a Procurement Officer, you can look forward to:

• Meaningful work that improves tenant lives through safe, stable housing.
• The opportunity to help build stronger, more inclusive communities across Ottawa.
• A role with a purpose-driven, award-winning housing organization.
• An inclusive culture where you can be your authentic self and feel you belong.
• Career growth through training, mentorship, and development.
• Opportunities to engage in DEI initiatives, peer programs, and volunteering.
• Competitive compensation with a Total Rewards package and pension to support your health, wellbeing, and family.
• Pride in contributing to work that makes a lasting difference in your city.

What you bring:

A typical candidate will have the following qualifications and experience. Exceptional candidates with different qualifications will be considered at the discretion of the employer if demonstrated experience, knowledge, and ability warrant.

• Relevant post-secondary education, such as purchasing management, supply chain management, or other relevant discipline.
• Minimum three (3) years of related experience in procurement.
• Professional accreditation (e.g. Certified Professional Purchaser, Ontario Public Buyers Association, Supply Chain Management Association, or Purchasing Management Association of Canada) is an asset.

Knowledge:

• Procurement management, including the planning, solicitation, evaluation, award, administration and performance management.
• Contract administration and performance measurement practices.
• Familiarity with legal terminology and a sound understanding of contract development and management.
• Business knowledge in the area of property management.
• Knowledge of Word, Excel, PowerPoint, Outlook, database applications and other standard corporate software.
• Understanding of the values, vision and mission of Ottawa Community Housing and a commitment to support those objectives.
• Knowledge of applicable health and safety legislation, including the rights and responsibilities of workers.
• Must be familiar with all applicable statutory requirements, policies, procedures and guidelines relevant to area of work.

Skills and abilities:

• Facilitation skills and an ability to engage with staff at all levels within the organization, including senior management.
• Ability to understand, interpret and draft tender documentation and contracts.
• Proven analytic abilities, including the ability to define problems and recommend creative solutions.
• Excellent organizational skills, including the ability to manage multiple competing priorities.
• Takes initiative and can work independently with strong teamwork abilities.
• Ability to write clearly, professionally and organize written material effectively.
• Ability to analyze data and identify patterns.
• Strong communication skills, including an ability to negotiate, and resolve conflicts.
• Proficient in the use of information technology such as mobile devices and computer systems and software in the performance of work.
• Oral fluency and reading and writing abilities in English is required.
• Oral fluency and reading and writing abilities in French is an asset.

Other requirements:

• Satisfactory Criminal Records Check.

Work conditions:

This is a temporary full-time (35 hours per week) hybrid position with on-site attendance as required.

Other details about the role:

Affiliation: CIPPO. OCH is committed to providing accommodations for people with disabilities. If you require an accommodation, please notify Human Resources and we will work with you to jointly address your needs.

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