The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership's day to day functions. Success in this role requires initiative, energy, curiosity and discretion.
What will you do?
- Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
- Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
- Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
- Prepares agendas, attends meetings to take notes and captures actions as required.
- Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
- Manages and prepares a variety of confidential and sensitive documents.
- Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
- Travel arrangements and invoices
- Ad hoc reports, duties and or presentations as required
What will you bring?
- Education: University or college degree in Business Management, Business Administration or similar
- Experience: Minimum of 4-6 years' experience in a growing company working directly with executives; working with a remote workforce is an asset.
- Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
- Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
- Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook
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Corporate Management - Executive Assistant in Burnaby employer: OSI Maritime Systems
At OSI Maritime Systems, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to excel in their careers. As a Senior Mechanical Engineer, you will not only lead innovative projects in maritime navigation systems but also have the opportunity to mentor junior engineers, enhancing your leadership skills while contributing to meaningful advancements in the industry. Located in a vibrant community, we offer competitive benefits, professional development opportunities, and a collaborative environment that values creativity and teamwork.
