Job Details
Target range $40-$55 per hour, depending on experience
Work Location: On-site
Job Type: Part-time (16-24 hours per week)
Start Date: ASAP
Application Deadline: TBD
About Us
Founded in 1963, Olympic International is Western Canada's leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we've grown from a manufacturer's representative to the region's foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it's for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.
Role Overview
Olympic is seeking a detail-oriented Commercial Contracts & T&C Coordinator to support the Finance and Sales teams with the review and administration of customer terms and conditions. This role is responsible for reviewing customer documents against Olympic's established standards and approved precedents, coordinating the review process, maintaining contract records, and helping ensure requests move through completion in a timely manner. This is a support and coordination role. Sales retains ownership of customer relationships and negotiations, while Finance retains responsibility for risk assessment, approvals, and final decision-making.
Ideal Candidate
The successful candidate is highly organized, detail-oriented, and persistent in driving work to completion. They are comfortable reviewing detailed documents, maintaining accurate records, coordinating follow-up activities, and recognizing when an issue should be escalated for review.
They enjoy bringing structure to processes, supporting cross-functional teams, and ensuring important details do not fall through the cracks.
Required
- Strong organizational and administrative skills with exceptional attention to detail.
- Demonstrated ability to manage multiple priorities and follow work through to completion.
- Excellent written and verbal communication skills.
- Experience working collaboratively across departments and with multiple stakeholders.
- Strong proficiency with Microsoft 365 and Excel.
- Experience in manufacturing, industrial distribution, HVAC, construction supply, or a similar commercial environment is considered an asset.
- Familiarity with commercial contracts and business terms and conditions is preferred.
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