At a Glance
- Tasks: Manage corporate records, filings, and compliance while supporting legal transactions.
- Company: Dynamic law firm with a collaborative and supportive culture.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Work in a fast-paced environment with a focus on teamwork and client service.
- Why this job: Join a team where your expertise makes a real difference in corporate law.
- Qualifications: 10+ years of corporate law clerk experience and strong knowledge of Ontario corporate law.
The predicted salary is between 80000 - 90000 $ per year.
Work Arrangement: Hybrid, 1 day in office and 4 days remote.
Experience: 10+ years.
Compensation: 80,000 – 90,000 per year.
Employment Type: Full time.
The successful candidate will be based in either our Toronto or Kitchener office, with a hybrid work arrangement requiring one day in the office and four days working remotely each week.
About the Role:
We are seeking an experienced and meticulous Senior Corporate Law Clerk to join our team. The successful candidate will have at least ten years of experience supporting corporate and commercial legal matters, including experience at a mid-sized or larger Ontario law firm with 15 or more lawyers. They will be comfortable assisting with corporate transactions and managing corporate records, statutory filings and ongoing compliance requirements with minimal supervision. The successful candidate will work closely with our lawyers and administrative team to ensure corporate matters are handled efficiently, accurately, and within applicable deadlines.
Key Responsibilities:
- Prepare, maintain, and update corporate minute books, registers, securities registers, and other statutory records for Ontario and federal corporations.
- Draft and prepare corporate resolutions, director and shareholder minutes, annual resolutions, notices, and related corporate documents.
- Manage annual corporate filings and ongoing corporate compliance requirements, including annual returns and changes to directors, officers, registered offices, and shareholdings.
- Prepare incorporation documents, articles of amendment, continuance documents, amalgamations, dissolutions, revivals, and other corporate filings.
- Assist with share reorganizations, estate freezes, corporate restructurings, and rollovers under the Income Tax Act.
- Prepare transaction checklists, closing documents and conducting customary corporate searches for corporate transactions.
- Coordinate document execution, electronic signatures, filing requirements, and post closing deliverables.
- Communicate with clients, accountants, other law firms, and government registries to obtain information and complete corporate matters.
- Identify missing documents, inconsistencies in corporate records, and potential compliance issues, bringing material concerns to the responsible lawyer.
- Manage multiple corporate files and competing deadlines while maintaining a high level of accuracy.
- Maintain electronic and physical corporate files in accordance with the firm's document management and record keeping procedures.
- Use corporate registry platforms, document management systems, electronic signature tools, and legal practice management software to support efficient file management.
- Contribute to improving corporate procedures, precedents, checklists, and administrative workflows.
Qualifications and Experience:
- Minimum of ten years of corporate law clerk experience, including experience at a mid-sized or larger Ontario law firm with 15 or more lawyers.
- Strong working knowledge of Ontario corporate law, the Business Corporations Act (Ontario), and the Canada Business Corporations Act and related corporate filing requirements.
- Experience supporting commercial transactions (M&A and financing) and corporate reorganizations.
- Familiarity with corporate records management systems and legal practice management software.
- Ability to work effectively both independently and as part of a collaborative legal team.
What We Offer:
- A hybrid work arrangement, with one day a week in the office.
- Opportunities to contribute to practice development.
- A team that values teamwork, individual accountability, and efficient client service.
Senior Corporate Clerk in Toronto employer: Northview Law
Northview Law is an exceptional employer located in Kitchener, offering a dynamic work environment that fosters collaboration and innovation. With a strong emphasis on professional development, our team members benefit from ongoing training and mentorship opportunities, ensuring they grow alongside the firm. We pride ourselves on our supportive culture, where every lawyer is encouraged to take on challenging projects and make meaningful contributions to our clients' success.
