Administrative Support in Ottawa

• Competition # EM26377, Casual, Provincial role – location at an EMP Unit
• Provincial role – location at an EMP Unit
• STATUS
• Casual
• FULL TIME EQUIVALENT
• HOURS OF WORK

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

• ANTICIPATED START DATE
• As soon as possible
• ANTICIPATED END DATE
• Not applicable
• SALARY RANGE
• As per collective agreement
• LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

• CLOSING DATE
• November 11, 2026
• JOB SUMMARY

The incumbent will be part of the Special Care home (SCH) unit and will provide support to the Mobile X-Ray service across the province.

Duties include but are not limited to

• Registration/Admission Duties
• Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
• Processes referral requests; enters physicians' orders.
• Admits, transfers, registers, and discharges patients.
• Assembles, disassembles and maintains charts; files reports.
• Fleet Maintenance Duties
• Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
• Ensures vehicles are assigned to employees; maintains all related vehicle documentation.
• Administrative Support Duties
• Creates and types documents such as reports, letters, forms, tables.
• Performs general office duties such as photocopying, faxing, filing, processing mail.
• Maintains the inventory of office, equipment and medical supplies.
• Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
• Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
• Verifies codes and submits invoices for payment.
• Maintains petty cash account.
• Schedules meetings; records, types and distributes minutes.
• Arranges travel and submits expense forms.
• Updates policy and procedure manuals.
• Ensures sharp containers are properly secured and forwards to appropriate location.
• Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS

• High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
• One year of previous work experience is required;
• Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , Power Point, Typing, Medical Terminology, Data Entry
• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

Note: For any positions in the St. Stephen EMP unit, a valid Canadian passport or Nexus card will be required.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.