Architecture Coordinator in Ottawa

Location: 427 Laurier Ave W, Ottawa

Build What's Next At Minto. Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered:

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• Peer-to-peer recognition platform that celebrates your contributions
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story:

As an Architecture Coordinator, you will play a key role in supporting the Architecture team by ensuring information flows efficiently between internal departments, external consultants, municipalities, and our construction teams. This role is ideal for a highly organized and detail-oriented individual who enjoys coordinating multiple priorities, managing processes, and contributing to the successful delivery of residential projects.

Here’s How You’ll Contribute:

• Coordinate & track drawing revisions with internal departments, consultants, trades, municipalities, and other external stakeholders.
• Help ensure all required information, approvals, and documentation are available to support permitting and construction activities.
• Work closely with Permit Coordinators to respond to municipal comments, deficiencies, permit-related inquiries, and information requests.
• Assist in the distribution, management, and archiving of drawing packages, records, templates, and departmental document libraries.
• Update working drawings and supporting documentation as directed by the Architecture team, including drafting revisions using AutoCAD and other design software.
• Support the preparation of project reports, meeting materials, technical documentation, and departmental reporting tools.
• Maintain department trackers, schedules, logs, and project-related deadlines while proactively communicating critical information.
• Process and track purchase orders, invoices, and consultant expenditures.
• Coordinate meetings, agendas, minutes, and follow-up action items as required.
• Support the implementation and continuous improvement of departmental processes, standards, communication, and information management practices.
• Support department initiatives, data collection, research, and special projects.
• Perform other duties consistent with the scope, spirit, and purpose of the role.

What You Bring To The Team:

• Diploma or degree in Architectural Technology, Building Technology, Construction Management, or a related field.
• Experience in architecture, construction, residential development, and/or project coordination, is considered an asset.
• Experience working with residential construction drawings and permit processes is considered an asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Strong verbal and written communication skills.
• Ability to build positive working relationships with internal and external stakeholders.
• Proactive, self-motivated, and solution-oriented approach to work.
• Proficiency in AutoCAD and Microsoft Office applications.
• Experience with project tracking systems, document management platforms, and ERP systems is considered an asset.
• Ability to learn new tools and processes quickly.
• Demonstrates a commitment to teamwork, collaboration, and continuous improvement.

Hiring pay range rate: $55,000 - $65,000. Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business.

Ready to build your future with us? Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally. Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.

Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met.