Personal Assistant in Oakville

Company Overview

Wangfeng is a global leader in lightweight manufacturing, dedicated to fostering a culture of creativity and innovation. Our commitment to employee empowerment and engagement ensures that every team member can achieve their full potential in an inclusive and collaborative environment. Job Summary

To provide financial, administrative, and clerical services. Duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue and posting receipts.

Job Summary

This role combines scheduling, communications, administrative support, and personal and family coordination. It is ideal for someone who enjoys a varied, fast-paced environment and brings discretion, initiative, and attention to detail to their work.

Primary Responsibilities of Position

• Support family schedules, including children's educational and extracurricular arrangements.
• Assist with personal errands, household-related arrangements, and other tasks as needed.
• Provide local driving and off-site support, along with assistance on special projects.
• Manage the executive's calendar, appointments, and daily schedule.
• Coordinate meetings, calls, travel arrangements, and priority follow-ups.
• Handle emails, phone calls, and correspondence on behalf of the executive.
• Liaise with internal teams, external service providers, and local contacts.
• Prepare and organize documents, presentations, reports, and confidential records.
• Assist with planning and coordinating professional and personal events.

Experience, Education, Skills

• 1-3 years of experience in executive assistance, administration, or personal assistance is preferred.
• A diploma or degree in Business Administration, Office Administration, or a related field is preferred.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and the ability to manage multiple priorities.
• A professional, approachable communication style and a proactive, service-oriented attitude.
• Sound judgment and discretion when handling sensitive and confidential information.
• Confidence supporting both professional responsibilities and personal or family needs.
• A valid Ontario G-class driver's licence is required, as the role involves frequent local travel and business-related driving.

Why Join us?

• Work closely with a senior executive in a supportive, professional environment.
• Gain varied experience across executive, administrative, and personal support.
• Join a collaborative team while developing your coordination and problem-solving skills.

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