At a Glance
- Tasks: Support a dynamic legal team with administrative and litigation tasks in a hybrid work environment.
- Company: Join McMillan, a leading and progressive Business Law firm in Canada.
- Benefits: Competitive salary, mentorship, training, and a supportive work culture.
- Other info: Embrace diversity and inclusion in a positive, collegial workplace.
- Why this job: Make a real impact while growing your career in a collaborative legal setting.
- Qualifications: Legal Assistant diploma and 3-5 years of experience in litigation support.
The predicted salary is between 60000 - 68000 $ per year.
Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Commercial Litigation Group. In this role, you will provide dedicated overflow support to the group’s legal administrative assistants and legal professionals. This role is open based on an existing vacancy. Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan!
What You’ll Do
- Act as the go-to person for the team providing overflow support with administrative and litigation related tasks
- Prepare/draft and revise various court documents, including serving and filing with the courts
- Manage legal document management systems and court filing platforms
- Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
- Open, organize, and maintain client files
- Monitor procedural deadlines and manage reminder systems
- Open new client matters and manage related administrative processes
- Assist with file closing and archiving in accordance with firm policies
- Maintain and update client contact information as requested
- Coordinate travel arrangements and registrations for conferences
- Provide coverage for legal administrative assistant desks during absences, leaves, and vacations
- Leverage technology to service clients in an efficient and effective manner
What You Bring
- A Legal Assistant or Office Administration Diploma with a minimum of three to five years of administrative experience supporting multiple legal professionals in a litigation setting
- Experience dealing with the various levels of Ontario Courts and familiarity with relevant court documents, filings, the Rules of Civil Procedure, CaseCentre and OCPP, Commercial List matters, and Civil bookings
- Experience using Automated Civil Litigation (ACL)
- Strong administrative, organizational, and interpersonal skills
- High attention to detail and ability to meet deadlines
- Comfort working in fast‑paced environments and within team settings
- Commitment to delivering exceptional client service
- Eagerness to expand knowledge and adopt new technologies
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
- Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
Growth Mentorship and Support
- Training as Software Evolves
- Commensurate Compensation and Benefits Package
- Salary range – $60,000 - $68,000
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Please note that the deadline to apply is Friday, October 30, 2026.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
Legal Administrative Assistant – Toronto employer: Mcmillan-LLP
McMillan LLP is an exceptional employer that prioritizes innovation, collaboration, and professional growth within a supportive and inclusive work culture. As a national business law firm, we offer our employees the opportunity to lead transformative projects in legal operations while benefiting from comprehensive training, mentorship, and a commitment to equity and diversity. Join us in shaping the future of legal services in a dynamic environment that values your contributions and empowers you to achieve your career aspirations.
