Academic Affairs Officer in Québec

The Faculty of Medicine and Health Sciences (FMHS) Academic Affairs Office provides expertise, support and guidance to academic staff, academic leaders, and administrative staff in the Faculty to ensure the recruitment, support, development, and recognition of academic staff performing at the highest standards of excellence, across all spheres of academic work and all phases of their careers.

The Academic Affairs Officer working in the Academic Affairs Office reviews the work submitted by the Academic Affairs Administrators (AAA) working in the faculty’s department and units and ensures the quality, accuracy, and timeliness of the documents before final approval by the Dean. Reporting to the Director of the Academic Affairs office, the incumbent is responsible for the recruitment, appointments and remuneration of the ranked (both M.D. and PhD faculty) and unranked academic staff for the Faculty of Medicine.

Primary Responsibilities:

• Guide the AAA Administrators, Deanery leadership, Chairs, Directors, faculty members and administrative staff with respect to regulations, policies and procedures governing the entire faculty lifecycle.
• Foster and maintain excellent working relationships with stakeholders.
• Analyze and troubleshoot requests from across the Faculty of Medicine and Health Sciences.
• Assist with the annual academic salary policy exercise.
• Respond to all incoming academic recruitment requests from AAA’s, Chairs and Directors for any academic position type.
• Evaluate draft job descriptions for Academic Associates positions.
• Proofread, analyze and correct all contracts of employment received from the AAA’s.
• Ensure that financial agreements for salary partnerships comply with FMHS standards.
• Verify and approve all academic appointment forms received from AAA’s.
• Audit all financial aspects of appointment forms.
• Provide administrative support for the appointments and remuneration of Vice-Deans, Associate Deans, Assistant Deans, Chairs, Directors of Schools and Directors of major Centres and units within the Faculty of Medicine and Health Sciences.
• Train and mentor AAO and AAA staff on these responsibilities and duties.

Other Qualifying Skills and/or Abilities:

• Experience working in academic affairs and or University administration.
• Results-oriented with demonstrated ability to effectively plan and review work, collaborate with others, and work successfully in a group setting.
• Excellent interpersonal skills to establish and maintain effective working relationships with stakeholders at all levels.
• Ability to multi-task in a fast-paced environment and to carry on simultaneous projects.
• Client-focused with strong problem-solving, priority-setting and organizational skills.
• Proven attention to detail and analytical skills to understand, interpret and apply complex academic policies and procedures.
• Demonstrated oral and written communication skills in both English and French.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Minimum Education and Experience:

• Bachelor's Degree
• 3 Years Related Experience

Annual Salary: (MPEX Grade 05) $73,470.00 - $91,840.00 - $110,210.00

Hours per Week: 33.75 (Full time)

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.