At a Glance
- Tasks: Manage purchase agreements and ensure smooth closing transactions for homebuyers.
- Company: Join Mattamy Homes, the largest family-owned homebuilder in North America.
- Benefits: Competitive salary, annual bonus program, and a supportive work environment.
- Other info: Diverse and inclusive culture with opportunities for personal and professional growth.
- Why this job: Be part of a team that creates positive impacts in the homebuilding industry.
- Qualifications: College diploma and 2+ years in a high-volume administrative role required.
The predicted salary is between 60000 - 75000 $ per year.
Location: Mississauga, Ontario – Hybrid (4 days/week in office)
Employment Type: Full Time Contract – 18 months
Reports to: Senior Manager, Sales Process and Administration
When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. Our team is optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry.
The Sales & Closing Specialist is responsible for the timely administration of Purchase and Sale Agreements and their subsequent closing transactions.
What you’ll do:
- Review all incoming agreements and amendments, including monitoring pricing, closing dates and specific clauses and schedules within each agreement.
- Audit for FINTRAC compliance on all deals.
- Create and distribute necessary legal closing documents: HST rebates, Statement of Adjustments, and Tarion enrollments for individual units.
- Input closing costs and balance ledger sheets before closing (deposits and upgrades) and determine amounts to credit/debit.
- Address issues raised by purchasers and lawyers regarding construction, taxes and Statement of Adjustments.
- Manage banking and accounts receivable to ensure all owing monies are paid.
- Responsible for intake and coding of sales commission invoicing.
- General administration (filing, creating files, photocopying, scanning, faxes and mail).
- Handle telephone/email inquiries and communication with external entities: lawyers, auditors, CCRA, Tarion and purchasers as well as internal departments: sales offices, construction, finance, design and customer care.
- Process necessary Tarion Vendor/Builder requirements, including yearly renewals and enrollments for new projects/phases and Deposit Trust Agreements.
- Send closing notifications to utility companies.
- Weekly reporting of closings and deposits.
- Prepare cheque requisitions for refunds of cancelled deals.
What you bring:
- Completion of college diploma required, preferably in Office or Business Administration.
- 2+ years of experience in a high-volume administrative role.
- Must be detailed and thorough in execution of work.
- Excellent communication skills, particularly the ability to prepare professional letters.
- Highly organized with the ability to multi-task.
- General knowledge of the new/pre-construction condominium sales process, construction process and Tarion guidelines.
- Demonstrated proficiency and speed in Word and Excel.
- Legal background in real estate or residential planning.
- Basic Accounting knowledge/experience.
- Familiarity with JD Edwards.
Compensation: The expected base salary range for this position is $60,000 - $75,000. Actual pay may vary depending on your job-related knowledge, competencies, and skills. You are also eligible to participate in Mattamy’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.
Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership.
At Mattamy, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.
Sales & Closing Specialist in Mississauga employer: Mattamy Homes
At Mattamy Homes, we pride ourselves on being an exceptional employer that fosters a culture of collaboration and innovation in the heart of Mississauga. As the Director of Procurement, you will not only lead a talented team but also have access to continuous professional development opportunities and a supportive work environment that values your contributions. Join us to make a meaningful impact in the homebuilding industry while enjoying the benefits of a hybrid work model and a commitment to excellence.
