At a Glance
- Tasks: Be the welcoming face of our firm and manage client communications.
- Company: Join a family-oriented law firm with a strong community presence.
- Benefits: Competitive salary, supportive culture, and opportunities for growth.
- Other info: Dynamic team environment with a commitment to inclusiveness and equity.
- Why this job: Make a real impact by being the first point of contact for clients.
- Qualifications: 3+ years in reception or administration; strong communication skills.
The predicted salary is between 47250 - 57750 $ per year.
We're looking for an experienced receptionist to be the welcoming face of our firm.
You'll be the first point of contact for our clients, working closely with our lawyers, clerks, and assistants — many of whom have been part of the Malicki Sanchez family for years.
We're a detail-oriented office, and we care about the culture we've built together.
The right candidate is organized, hardworking, and comfortable juggling multiple priorities — someone who takes pride in getting the details right and enjoys being part of a close-knit team.
What You'll Do
- Answer and triage phone calls and emails
- Open, date, and distribute incoming mail; prepare outgoing mail
- Book client appointments
- Take and process IDs — scan, save, and route to the right staff
- Prepare invoices and process payments (cash, credit, debit)
- Liaise with real estate agents, clients, lawyers, and law clerks
- Review documents for quality, accuracy, and relevance
- Assist lawyers and clerks with document formatting
- Keep the office running smoothly: order supplies, refill paper and toner, and maintain tidy boardrooms, reception, kitchen, and bathrooms
- General administrative support as needed
What You Bring
- 3+ years of professional experience in reception or administration
- Proficiency with Cosmolex, Microsoft Office (Word, Teams, Outlook), and Adobe Reader
- Strong time management skills and the ability to adapt to a fast-paced, multitasking environment
- Excellent written and verbal English communication skills, with the ability to connect with people at all levels — fluency in Polish or Spanish is an asset
- A collaborative mindset paired with the ability to work independently
- A strong commitment to privacy and professional ethics
- Why Malicki Sanchez
We offer a warm, family-oriented work environment and a competitive salary commensurate with experience.
This is a wonderful opportunity to join a well-established firm with deep roots in the Mississauga community.
We thank all applicants for their interest; only those selected for an interview will be contacted.
Malicki Sanchez is committed to inclusiveness, equity, and accessibility.
Receptionist in Mississauga employer: Malickisanchezlaw
At Malicki Sanchez, we pride ourselves on fostering a warm, family-oriented work environment where every team member is valued. As a receptionist, you'll not only be the welcoming face of our firm but also enjoy competitive compensation and opportunities for professional growth within our close-knit team in Mississauga. Join us to be part of a well-established firm that values detail, collaboration, and community engagement.
