At a Glance
- Tasks: Manage the CEO's calendar, communications, and travel logistics while supporting executive operations.
- Company: Join Lightworks, a global firm at the forefront of technology integration.
- Benefits: Competitive pay, full benefits, and hybrid work flexibility.
- Other info: Gain insights into a fast-growing consulting firm and enjoy career development opportunities.
- Why this job: Be the trusted right hand to the CEO and influence company growth.
- Qualifications: 10+ years supporting executives with exceptional organizational and communication skills.
The predicted salary is between 60332 - 73740 $ per year.
Lightworks is a global firm that integrates consequential technologies and bolsters mission-critical programs. Launched in the AI era, Lightworks is powered by people who have spent decades implementing net-new and highly iterative technologies at scale across banking, insurance, telecommunications, and public infrastructure. Our team brings deep engineering expertise and first-hand knowledge of how organizations operate, distribute change at scale, and manage risk. We specialize in control plane engineering, bolstering mission-critical programs, modernization, and scaling emergent technologies.
THE ROLE
The Executive Assistant to the CEO is a high-trust, high-judgment role. You'll act as a trusted right hand who keeps the CEO’s time, priorities, and information flow running smoothly, so he can stay focused on clients, the board, and growing the firm. This is not a scheduling-only role. You'll operate with significant autonomy, exercise sound judgment on the CEO's behalf, and be trusted with sensitive client, board, and company information. You'll work closely with the leadership team, clients, and board members, and will often be the first point of contact representing Lightworks and its CEO.
WHAT YOU WILL DO
- Calendar & Communications
- Manage a complex, fast-moving calendar across multiple time zones and client engagements, proactively resolving conflicts.
- Triage and manage the CEO's inbox, flagging priorities and drafting responses on CEO’s behalf.
- Prepare briefing materials, agendas, and talking points ahead of key meetings.
- Travel & Logistics
- Coordinate complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transport.
- Manage expense reporting and reconcile travel and business expenses.
- Anticipate and resolve travel disruptions in real time.
- Meetings & Stakeholder Support
- Coordinate scheduling and logistics for board meetings, client engagements, and leadership offsites.
- Take notes, track action items, and follow up to ensure timely completion.
- Liaise professionally and discreetly with clients, board members, investors, and senior executives.
- Office & Operations
- Support day-to-day executive operations, including contracts, vendor coordination, and ad hoc administrative needs.
- Own special projects and initiatives on behalf of the CEO as they arise.
- Maintain strict confidentiality across all company, client, and personal matters.
WHAT WE LOOK FOR
- Experience
- 10+ years supporting a CEO, founder, or senior executive, ideally within professional services, consulting, or a fast-growing company.
- Track record of managing complex calendars, travel, and competing priorities with minimal oversight.
- Experience working directly with boards, investors, or C-suite stakeholders.
- Skills
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication, with the judgment to represent the CEO professionally.
- Comfortable using AI tools (such as Claude) day to day, along with Microsoft 365, calendar management, and travel booking tools.
- Communication & Culture Fit
- Absolute discretion and trustworthiness with confidential and sensitive information.
- Calm, resourceful, and solutions-oriented under pressure and shifting priorities.
- Proactive - anticipates needs before being asked, and comfortable operating with significant autonomy.
- Flexibility for occasional evening and weekend work when priorities require it.
WHAT WE OFFER
- Competitive compensation, aligned with industry standards.
- Full benefits package.
- Direct, close collaboration with the CEO and Lightworks leadership team.
- A front-row seat to how a fast-growing, global consulting firm operates and scales.
- Hybrid flexibility based out of our Toronto office.
Executive Assistant to the CEO in Toronto employer: Lightworks
Lightworks is an exceptional employer that offers a dynamic work environment where innovation meets collaboration. As an Executive Assistant to the CEO, you'll enjoy competitive compensation and a comprehensive benefits package while working closely with leadership in a fast-growing global consulting firm. With hybrid flexibility based out of our Toronto office, you will have the opportunity to engage in meaningful projects and contribute to the company's mission-critical programs, all while fostering your professional growth in a supportive culture that values autonomy and trust.
