HR Generalist in Vaughan

• Job Type: Full-Time, Permanent
• Department: Human Resources
• Reports To: Senior Management

Compensation: Competitive salary based on experience

About Us

Backed by over 15 years of industry experience, we are a trusted provider of commercial and residential landscaping and property maintenance services throughout the Greater Toronto Area.

Our reputation is built on skilled professionals, operational efficiency, proactive safety practices, and a dedication to completing high-quality projects that exceed client expectations.

We are seeking a hands-on, organized, and proactive HR Generalist responsible for administering human resources programs and providing office management support to ensure efficient operations.

The successful candidate will work closely with management, project teams, site supervisors, and field employees to ensure effective HR practices, regulatory compliance, and a positive workplace culture.

Key Responsibilities

• Coordinate Recruitment, Onboarding & Offboarding
• Oversee adequate orientation ad training within the organization
• Ensure effective exit interviews and provide Management with analysis and recommendations
• Employment Contracts & HR Documentation
• Ensure employment contracts accurately reflect job title, duties, compensation and other agreed employment conditions.
• Ensure employment agreements for unionized employees are consistent with applicable collective agreements and that individual employment terms do not conflict with collective agreement provisions.
• Ensure all employment documentation is accurate, consistent, appropriately authorized, and retained in accordance with company policies and applicable legal requirements.
• Employee Relations
• Support managers and supervisors in addressing attendance, performance, conduct, and disciplinary matters.
• Provide resolutions to employee relation issues
• Promote employee engagement, accountability, retention, and a respectful workplace.
• Performance Management & Employee Development
• Work with department heads and supervisors to establish measurable performance objectives, key performance indicators (KPIs), and individual development goals.
• Ensure performance reviews are conducted consistently, objectively, and fairly across departments and job functions.
• Train and guide managers on providing constructive feedback, documenting performance concerns, recognizing high performers, and conducting effective appraisal meetings.
• Support the development of employee recognition and retention initiatives to encourage productivity, accountability, and engagement.
• Labour Relations & Union Administration
• Administer applicable collective agreements and support compliance with union requirements.
• Assist with union reporting, grievances, and labour relations matters in collaboration with management.
• Support compliance with applicable union obligations
• Payroll & Benefits Administration
• Support administration of employee benefits and other payroll related matters
• Health & Safety
• Coordinate health and safety orientations, training records, certifications, and renewals.
• Support compliance with Ontario occupational health and safety requirements and applicable workplace safety policies.
• Develop and provide recommendations for policies and procedures
• Communicate HR policies, procedures, laws, standards and regulations
• Ensure compliance with applicable Ontario employment legislation
• Office Management
• Oversee office operations to ensure organized, efficient and productive work environment
• Support business continuity and emergency preparedness initiatives within the workplace.

Qualifications and Experience

• Diploma or degree in Human Resources, Business Administration, or a related field.
• CHRP designation or working toward the designation is an asset.
• Three to five years of progressive HR experience, preferably in construction.
• Demonstrated experience preparing and administering employment contracts, offer letters, employment amendments, and other employee documentation, with a working knowledge of Ontario employment standards and unionized employment requirements.
• Experience supporting unionized employees and administering collective agreements is strongly preferred.
• Working knowledge of Ontario employment legislation, occupational health and safety requirements, and HR best practices.
• Experience with recruitment, employee relations, onboarding, payroll coordination, and benefits administration.
• Strong organizational, communication, problem-solving, and conflict-resolution skills.
• Ability to manage confidential information with discretion and professionalism.
• Ability to work effectively with both office personnel and field-based employees.
• Must be legally authorized to work in Canada.
• Must be available to work in person at our Woodbridge, Ontario office.

We thank all candidates in advance. Only selected candidates for interviews will be contacted.

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