At a Glance
- Tasks: Support the CEO with scheduling, travel arrangements, and communication management.
- Company: Dynamic company seeking a proactive Executive Assistant to join our team.
- Benefits: Competitive salary, flexible work environment, and opportunities for professional growth.
- Other info: Join a collaborative team and enhance your skills in a supportive atmosphere.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced setting.
- Qualifications: 7-10 years as an executive assistant, bilingual in French and English.
The predicted salary is between 63000 - 77000 $ per year.
Reporting directly to the CEO, the Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity. The Executive Assistant will be a highly resourceful team player for the executive team, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Responsible for:
- Manage complex calendars, meetings, and travel arrangements for the CEO and senior executives.
- Administrative support tasks to include all aspects of travel, logistics including scheduling and organizing conference calls, on-site/off-site meetings and events, and providing a professional customer service presence.
- Serve as the liaison between the executive office and board members; prepare board materials, distribute information, and schedule meetings.
- Screen and prioritize communications, correspondence, and requests.
- Draft and edit correspondence, speeches, presentations, and announcements.
- Manage all expense reporting for members of the executive team.
- Act as a gatekeeper and manage all communication between executive staff and the public; to include customers, the board of directors and staff members.
- Take minutes of all necessary meetings and accurately enter data.
- Support strategic projects and special initiatives by coordinating timelines, resources, and deliverables.
- Track and follow up on key business priorities and deadlines.
- Maintain confidential records, files, and corporate documentation.
Required Qualifications:
- 7-10+ years’ experience as an executive assistant supporting C-Suite executives.
- Bilingual in French and English (spoken and written).
- Advanced skills in Microsoft Office Suite, and the ability to learn new software.
- Familiarity with online calendars and cloud systems.
- Proven ability to manage multiple tasks, maintain attention to detail and execute tasks efficiently with minimal supervision.
- Excellent verbal and written communication skills, with the ability to effectively convey information.
- Experience exercising discretion and confidentiality with sensitive company information.
- Ability to exercise judgment to solve complex problems regarding prioritizing and scheduling projects and meetings.
- Experience with “Board Vantage”.
- Experience with “Concur”.
- Excellent organizational skills with an ability to think proactively and prioritize work in a fast-paced environment.
- Experience scheduling/coordinating global travel.
Executive Assistant in Dorval employer: Joseph Ribkoff
Joseph Ribkoff is an exceptional employer that fosters a dynamic and inclusive work culture, where creativity and innovation thrive. Located in Dorval, QC, employees benefit from a collaborative environment that encourages professional growth through diverse career opportunities in design, marketing, and operations. With a commitment to quality and excellence, the company not only values its team members but also invests in their development, making it a rewarding place for those seeking meaningful employment.
