Administrative Assistant in Vaughan

We are looking for an Administrative Assistant to provide reliable day-to-day support to a busy Major Projects team in Vaughan, Ontario.

This Contract opportunity is well suited to someone who works well in a high-volume construction environment and can keep administrative activities organized and on schedule.

The successful candidate will bring strong communication skills, solid judgement, and a confident command of Microsoft Office tools while working on-site Monday to Friday in an eight-hour shift.

Responsibilities:- Provide daily administrative support to the Major Projects group, ensuring documents, correspondence, and team requests are handled accurately and promptly.- Manage incoming phone calls and emails, respond to routine inquiries, and direct matters to the appropriate team members when needed.- Maintain organized records, enter data with attention to detail, and keep project-related information current and easy to access.- Coordinate calendars, schedule appointments, and assist with meeting arrangements to support smooth daily operations.- Prepare, format, and update reports, letters, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and Power Point.- Support office activities in a fast-paced on-site construction setting while balancing shifting priorities and deadlines.- Communicate professionally with internal teams, external contacts, and site personnel to help keep administrative processes moving efficiently.- Minimum of 2 years of experience in an administrative support position.- Strong verbal and written communication skills with the ability to interact professionally with a range of stakeholders.- Proficiency with Microsoft Office, including Excel, Outlook, Power Point, and Word.- Demonstrated ability to manage data entry, email correspondence, and phone-based communication accurately.- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.- Comfortable working on-site from Monday to Friday in Vaughan, Ontario in a permanent position.- Experience scheduling appointments and supporting day-to-day office coordination activities.

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