At a Glance
- Tasks: Support executives with scheduling, communication, and administrative tasks in a dynamic environment.
- Company: Join Robert Half, a leading talent solutions firm connecting you to top opportunities.
- Benefits: Part-time role with competitive pay and access to free online training.
- Other info: Flexible part-time schedule, perfect for students balancing studies and work.
- Why this job: Gain valuable experience supporting C-suite leaders while enhancing your organizational skills.
- Qualifications: 3+ years as an Executive Assistant; strong skills in Microsoft Office tools.
The predicted salary is between 63000 - 77000 $ per year.
We are looking for an Executive Assistant to provide high-level administrative support at our clients organization. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. This is a part-time role, 2 days on-site.
Responsibilities:
- Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively.
- Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items.
- Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion.
- Organize digital and physical records so that documents are easy to access, update, and track.
- Support travel planning, itinerary coordination, and related administrative arrangements as required.
- Process expense submissions and assist with reporting to help maintain accurate financial records.
- Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations.
- Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
Qualifications:
- Minimum of 3 years of experience in an Executive Assistant or senior administrative support role.
- Strong ability to manage calendars, schedule meetings, and support multiple priorities in a fast-paced environment.
- Proficiency with Microsoft PowerPoint, Microsoft Teams, and Excel.
- Experience supporting C-suite leaders and handling confidential information with professionalism.
- Familiarity with travel coordination and expense reporting processes.
- Working knowledge of tools such as Cisco Webex Meetings, Concur, CRM platforms, ADP, or Kronos is considered an asset.
- Excellent written and verbal communication skills, with strong attention to detail and organization.
Executive Assistant in Ottawa employer: Jobboom
Join a leading player in the damage insurance sector that values autonomy, collaboration, and initiative. With a flexible 35-hour work week, comprehensive benefits including collective insurance and professional development opportunities, you will thrive in a dynamic environment that encourages employee participation in organizational growth. Enjoy competitive salaries, free parking, and the necessary equipment to work effectively both in the office and from home.
