Payroll Administrator in Kitchener

Our client, an established organization in the Kitchener-Waterloo area, is seeking a Payroll Administrator to join their team. This is an excellent opportunity for a detail-oriented payroll professional with experience managing multi-provincial payroll, including Quebec, who takes pride in ensuring employees are paid accurately and on time.

The Payroll Administrator will be responsible for the day-to-day administration of payroll, employee data maintenance, payroll reporting, government filings, payroll calculations, and responding to employee and management inquiries.

Must-Have Qualifications

• Payroll experience using Oracle is required.
• Minimum 2 years of payroll experience.
• Experience processing multi-provincial payroll, including Quebec, is required.
• Payroll Compliance Practitioner (PCP) designation is required.
• Strong understanding of Canadian payroll legislation and compliance requirements.
• Strong attention to detail and accuracy.
• Ability to manage confidential employee and financial information.
• Excellent organizational skills and the ability to meet strict payroll deadlines.

Key Responsibilities

• Payroll Processing & Administration
  • Collect, review, and validate employee hours and payroll submissions.
  • Calculate and input employee hours and other payroll-related information.
  • Enter payroll changes and employee updates for each pay period.
  • Provide payroll information and support to Branch Managers as required.
  • Process special payroll entries, including bonus payments and other adjustments.
  • Calculate statutory holiday pay and other payroll-related entitlements.
  • Calculate and process health benefit and pension payments.
  • Prepare and verify employee statements of earnings.
  • Run payroll reports and review information for accuracy.
  • Prepare and process payroll-related journal entries.
  • Ensure payroll is processed accurately and within established deadlines.
  • Process payroll across multiple Canadian provinces, including Quebec.
• Government Reporting & Compliance
  • Complete and submit required government forms and documentation.
  • Prepare and submit Employment Insurance (EI) new hire reports.
  • Prepare and process Records of Employment (ROEs).
  • Assist with the preparation, reconciliation, and distribution of annual T4s.
  • Ensure payroll records and documentation are accurate and properly maintained.
  • Maintain compliance with federal and provincial payroll legislation.
  • Apply Quebec-specific payroll requirements as applicable.
• Banking Administration
  • Support payroll-related banking administration and processes.
  • Maintain open communication with banking partners and internal stakeholders.
  • Respond to and resolve payroll-related banking inquiries and discrepancies.
  • Ensure payroll funding and banking information is accurate and timely.

Experience administering payroll in a high-volume or fast-paced work environment is preferred. Working knowledge of payroll practices, benefit administration, and payment processing procedures is beneficial. Familiarity with payroll and accounting systems such as ADP Workforce Now, Ceridian, or similar platforms is an asset. Strong communication skills with the ability to work effectively with managers, employees, auditors, and external contacts are essential.