Support clergy and lead office administration at Kehillat Beth Israel in Ottawa, using scheduling, communication, and organizational expertise daily.
This full-time Executive Assistant to Clergy / Office Manager reports to the Executive Director and works with clergy and office teams. The position supports pastoral, educational, and community leadership through calendar coordination, confidential communications, lifecycle administration, and office workflows. It also supports B'nei Mitzvah, livestream, and choir operations.
Key Responsibilities:
- Manage clergy calendars, appointments, travel, and meeting logistics
- Prepare correspondence, presentations, reports, and written materials
- Coordinate lifecycle intake, documentation, follow-up, and service logistics
- Oversee daily synagogue office workflows and reception functions
- Manage livestream schedules, archives, links, and broadcast equipment
Requirements:
- Post-secondary education or equivalent relevant experience
- Three to five years of progressively responsible administrative experience
- Experience supporting senior leaders and managing multiple priorities
- Strong Microsoft 365 proficiency and software-learning ability
- Confidentiality, sound judgment, and excellent communication skills
Bring organized executive support, discreet communication, and office management expertise to Kehillat Beth Israel's clergy and community.
Executive Assistant Clergy Office Manager employer: Jewish Ottawa
Kehillat Beth Israel (KBI) is an exceptional employer that fosters a warm and inclusive work culture, making it an ideal place for professionals seeking meaningful engagement in the community. Located in Ottawa, KBI offers competitive compensation, opportunities for personal and professional growth, and a supportive environment where employees can thrive while contributing to the spiritual and educational mission of the synagogue. With a focus on collaboration and service, KBI ensures that its staff feel valued and empowered in their roles, making it a rewarding workplace for those dedicated to community leadership.
