Job Summary
Accounts Payable Specialist – Retail Grocery
Company: J Dass Corp
Location: Vaughan, Ontario
Department: Accounts Payable / Finance
Employment Type: Full-Time
The Opportunity
J Dass Corp is seeking a detail-oriented and experienced Accounts Payable Specialist with strong retail/grocery industry experience. The successful candidate will be responsible for processing high-volume vendor invoices, matching invoices with purchase orders and receiving documents, reconciling vendor statements, processing payments, and supporting accurate financial and inventory records.
Responsibilities
- Process high volumes of vendor invoices, credit memos, and expense claims.
- Perform three-way matching of purchase orders, receiving documents, and invoices.
- Verify quantities, pricing, product codes, discounts, and taxes.
- Process invoices from grocery suppliers, distributors, and service providers.
- Investigate and resolve discrepancies involving shortages, damaged goods, returns, pricing errors, and credits.
- Reconcile vendor statements and follow up on outstanding balances.
- Maintain accurate AP aging reports and ensure payments are made on time.
- Communicate with vendors, store managers, and department teams regarding invoices and payments.
- Assist with month-end closing, accruals, reconciliations, and reporting.
- Support inventory and cost-of-goods processes through accurate invoice entry.
- Ensure proper application of Canadian GST/HST/PST requirements.
- Maintain organized records for invoices, payments, purchase orders, receiving documents, and vendor correspondence.
- Assist with internal and external audits.
Qualifications
- 2+ years of Accounts Payable experience.
- Retail, grocery, supermarket, food distribution, or similar high-volume AP experience required.
- Diploma or degree in Accounting, Business Administration, Finance, or a related field.
- Strong knowledge of three-way matching and vendor invoice processing.
- Experience handling purchase orders, receiving discrepancies, returns, credits, and vendor statements.
- Knowledge of Canadian accounting practices and GST/HST/PST.
- Experience with accounting software such as QuickBooks; experience with LBoss POS or similar retail systems is an asset.
- Strong Excel skills, including VLOOKUP/XLOOKUP and PivotTables.
- Excellent attention to detail, accuracy, organization, and time management.
- Strong communication and problem-solving skills.
- Ability to work independently in a fast-paced retail/grocery environment.
Required Retail/Grocery Experience
Candidates should have hands‑on experience with grocery or retail Accounts Payable, including:
- Processing invoices from grocery suppliers and distributors.
- Matching invoices to purchase orders and receiving records.
- Handling shortages, damaged products, returns, and pricing discrepancies.
- Reconciling supplier statements.
- Processing high volumes of invoices.
- Supporting inventory and cost-of-goods accounting.
- Communicating with vendors and store departments to resolve AP issues.
What’s in it for you? (Salary, Commissions & Benefits)
- On‑site role located in Mississauga, ON — work together with your team at our office
- Competitive base salary compensation
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Accounts Payable Specialist – Retail Grocery in Mississauga employer: JDass Corp
Food World Plus is an exceptional employer located in Mississauga, ON, offering a stable and full-time work environment for those passionate about floral design and customer service. With a supportive and collaborative team culture, employees benefit from competitive compensation, ongoing training, and ample opportunities for career advancement, making it a rewarding place to grow professionally while contributing to a positive shopping experience for customers.
