Support three Vice Presidents through complex scheduling, executive communications, and operational coordination in a full-time, in-office position at Irving Shipbuilding.
This experienced Executive Assistant role supports Supply Chain & Quality, Planning, and Strategic Initiatives leadership. You will manage calendars, coordinate meetings, prepare communications, and organize executive materials. Success requires strong organization, discretion, adaptability, and relationship-building skills.
Key Responsibilities:
- Manage complex calendars, schedules, and executive meeting coordination
- Coordinate communications, correspondence, and meeting materials
- Prepare leadership meeting, Town Hall, and All Hands communications
- Arrange travel and track executive expenses
- Collect reports and facilitate contract signing processes
Requirements:
- Business Administration certificate, diploma, or related education
- Five to eight years in executive administrative support
- Proficiency with Outlook, Word, Excel, PowerPoint, SharePoint, and Visio
- Excellent organizational, communication, and relationship-building skills
- Ability to manage priorities accurately, discreetly, and independently
Bring executive support, Microsoft Office, and coordination expertise to help Irving Shipbuilding leaders advance strategic priorities effectively.
Executive Assistant Vice Presidents employer: Irving Shipbuilding
Irving Shipbuilding is an exceptional employer that fosters a collaborative and innovative work culture in the heart of Dartmouth, Nova Scotia. As a co-op student, you will gain hands-on experience in combat systems engineering while working alongside industry experts, with ample opportunities for professional growth and potential pathways to permanent positions. The company values its employees and offers a supportive environment that encourages learning and development.
