At a Glance
- Tasks: Support project delivery by coordinating reports, managing requests, and ensuring effective communication.
- Company: Join J.D. Irving, Limited, a leader in shipbuilding with a dynamic team culture.
- Benefits: Full-time role with opportunities for career growth and a supportive work environment.
- Other info: Inclusive workplace encouraging diverse applicants and providing accommodations.
- Why this job: Be part of Canada's National Shipbuilder and contribute to exciting defence projects.
- Qualifications: High school diploma required; proficiency in Microsoft Office and project management tools.
The predicted salary is between 41850 - 51150 $ per year.
The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.
RESPONSIBILITIES
- Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
- Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
- Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
- Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.
QUALIFICATIONS
- High school diploma, certification or diploma required.
- 0-2 years of relevant work experience.
- Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
- Microsoft Project, or similar project planning/management tool experience.
- Comfortable with learning new technology/tools required to support the Program/Project.
Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR). Please note this position requires a full-time, in-office presence.
Associate Project Specialist in Dartmouth employer: Irving Shipbuilding, Inc.
Irving Shipbuilding is an exceptional employer that fosters a collaborative and inclusive work culture, providing students with meaningful opportunities to engage in significant projects within the defence industry. Located in Eastern Canada, our organization not only supports your professional growth through mentorship and networking but also offers financial assistance for co-op fees, ensuring you have the resources needed to succeed. Join us to be part of a dynamic team dedicated to innovation and excellence, where your contributions are valued and recognized.
