Office Administrator in Markham

• Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
• Coordinate office maintenance and improvement initiatives with IT, HR, Finance, Sales, Marketing, and other stakeholders.
• Support Core Value initiatives, sales meetings, and other office activities.
• Help develop and implement operational plans and best practices focused on process improvement and cost efficiency.
• Manage office budgets, expenditures, and procurement of supplies.
• Ensure office compliance with applicable regulatory and legal requirements.
• Assist with customer communications and required notification filings.
• Liaise with business unit stakeholders and support departments.
• Create and maintain a central repository for contracts, projects, proposals, pricing documentation, and related analyses.
• Maintain electronic backup files for proposals and pricing records.
• Coordinate the use of established tools and protocols between sales teams and internal business units.
• Support compliance with RFI and RFP processes, ensuring timely completion of proposal and agreement documents.
• Perform additional duties as assigned.
• 3+ years of relevant experience (or equivalent combination of education and experience).
• Excellent written and verbal communication skills in English and French (required).
• Advanced proficiency in Microsoft Excel, Access, Word, and PowerPoint.
• Knowledge of operations management, business, financial/accounting, HR, and project management principles.
• Strong organizational, time management, analytical, and problem‑solving skills.
• Leadership ability, ownership, and a proactive, self‑motivated mindset.

Critical Skills Needed

• Office Operations Management
• Contract Administration
• RFI/RFP Support
• Budget and Procurement Management
• Document Repository Management
• Stakeholder Coordination
• Organization and Time Management
• Analytical Problem Solving

Technical Skills

• Microsoft Excel
• Microsoft Access
• Microsoft Word
• Microsoft PowerPoint

Education

• Associate's or Bachelor's degree in Office Administration, Business Administration, or a related field.

Regulatory Knowledge

• Ensure office compliance with applicable regulatory and legal requirements.

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