Coordinator, Strategic Projects & Partnerships in Ottawa

About Equality Fund

The Equality Fund is a feminist-led global grantmaking and philanthropic organization dedicated to transforming the flow of resources and power to women, girls, and trans people worldwide. Launched in 2019, the organization has developed an innovative model designed by feminists for feminists, combining multiple approaches to advance gender equality and feminist movements globally. The organization operates through a comprehensive strategy that includes global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy practices. Since its establishment, the Equality Fund has activated over $100 million in resources that flow directly to more than 1,800 organizations working across 100 countries. The organization is committed to sustainably resourcing feminist movements and creating systemic change by ensuring that resources reach grassroots and movement-led organizations working on issues affecting women, girls, and trans people. The Equality Fund’s approach recognizes that traditional philanthropic models often fail to adequately support feminist and gender justice work, and the organization seeks to address this gap through innovative funding mechanisms and strategic partnerships. The organization is rooted in core values including anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love. The Equality Fund operates with a commitment to sharing power, creating space for diverse voices to lead, and building networks that advance gender equality. The organization maintains a flexible and virtual work environment that trusts its talented team and reflects its commitment to collaborative, inclusive practices that align with its feminist mission.

About this Role

The Coordinator for Strategic Projects & Partnerships plays a critical function within the Equality Fund by managing and ensuring the success of processes, projects, and initiatives across two dynamic teams: Strategy, Innovation, and Impact (SII) and Policy and Strategic Partnerships (PSP). This position reports to both the VP of Strategy, Innovation, and Impact and the VP of Policy and Strategic Partnerships, placing the role at the intersection of strategic planning and partnership development. In this coordinator role, you will serve as a bilateral partner focal point for existing and prospective partners, managing inquiries, quarterly partnership meetings, due diligence requests, and tracking action items. You will provide essential day-to-day operational support to both teams, including scheduling, meeting coordination, engagement tracking, briefing note preparation, communication, expense submissions, timeline tracking, event logistics, and presentation support. Your work will be instrumental in maintaining organizational efficiency and ensuring seamless collaboration across departments. The position encompasses significant responsibilities in event management and administration across both teams. You will manage and produce both virtual and in-person events, handle coordination of visits and conferences including program planning, catering, registration, and logistics, and manage Salesforce usage across the team. Additionally, you will coordinate key strategic initiatives such as the development of the Equality Fund’s annual plan, government donor reporting, quarterly performance measure reporting, and evaluation and learning initiatives.

Responsibilities

• Acts as bilateral partner focal point for existing and prospective partners, coordinating inquiries, quarterly partnership meetings, due diligence requests, tracking action items, and other requests for information
• Supports day-to-day team organization and operations with items such as scheduling, team meetings, engagement tracking, writing briefing notes, communication, expense submissions, timeline tracking, event logistics, and presentations
• Supports coordination of team retreat planning and other team and stakeholder events, including travel and retreat budgets and logistics
• Liaises with Finance colleagues on behalf of the SII and PSP teams to facilitate key financial administrative processes including procurement, budgeting, invoices, administrative support, expense claims, payments, and purchase orders
• Coordinates development and implementation of administrative policies, systems, and procedures
• Supports and contributes to cross-organizational initiatives, such as representing the team on internal working groups
• Acts in accordance with organizational policies around nurturing a safe and respectful work environment
• Manages and produces virtual and in-person events including project timeline, technology, registration, and troubleshooting
• Coordination of visits and conferences including program, catering, registration, hotels, per diems, meeting spaces
• Manages and supports Salesforce usage across the team, including managing accounts, campaigns, contacts, and generating reports
• Coordinates initiatives such as the development of the Equality Fund’s annual plan, annual report to government donors, quarterly key performance measure reporting, and evaluation and learning initiatives
• Coordinates internal and external learning and impact storytelling meetings and supports content management for the internal Impact Library and external website
• Supports the Vice President of SII on special projects as needed

Requirements

• Must be legally eligible to work in Canada
• Strong organizational skills and ability to manage complexity
• Effective written communication skills and the ability to develop policies and procedures to simplify internal and external processes
• Professional working proficiency in English
• Ability to learn and utilize multiple platforms including project management software, data analytics software, collaboration suites and platforms, enterprise resource planning, customer relationship management platforms, and generative AI
• Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner
• Ability and willingness to conduct oneself at work with high standards of ethics, integrity, and honesty
• Commitment to the work and values of the Equality Fund, which include anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love
• Flexible and responsive, understanding how to adapt processes to shifting organizational priorities
• Orientation towards seeking and integrating feedback while continuing to build adaptability and a growth mindset
• Demonstrates respect and a willingness to arrive at a solution when conflict arises
• Collaborates within and across departments, knowing where and how to follow up
• Able to process information across many mediums, switching contexts as needed
• High emotional intelligence with the ability to build trust, foster collaboration, and navigate complex interpersonal dynamics
• Ability to thrive in a nuanced, dynamic, complex environment and respond effectively to changing priorities and challenges
• Strong communication skills with the ability to articulate complex ideas clearly and persuasively to diverse audiences
• Strong coordination and problem-solving skills with the ability to identify issues and contribute to solutions
• Available to travel 3-4 times per year for up to 3 weeks total per year
• Occasional evening and/or weekend work may be required when coordinating with people in other time zones
• Willing and able to work remotely on mostly computer-based work
• Professional working proficiency in French, Spanish, or another language (asset)
• Experience with PowerBI (asset)

Benefits

• Four weeks paid vacation
• Paid sick time
• Parental leave top up
• Medical benefits
• Life insurance
• Group RRSP
• Paid birthday off
• Flexible and virtual work environment
• No waiting period for benefits to commence
• Comprehensive compensation and benefits package
• Competitive salary determined through role-based evaluation

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