Transaction & Leasing Project Manager
Contract Start Date: 11/30/2026
Position End Date: 11/29/2027
Pay Rate: $88/hour depending on experience
Location: Calgary or Edmonton
Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.
Description A strategic initiative is underway to optimize our clients Real Estate portfolio, encompassing both corporate office locations and retail branches across Alberta. Given the complex, multi-stakeholder nature of this portfolio, we are seeking a highly organized, proactive Transaction & Leasing Project Manager to drive operational rigor, process architecture, and end-to-end transaction governance.
In this role, you will act as the central project engine—establishing structured project management practices, maintaining critical path schedules, anticipating operational bottlenecks, and keeping cross-functional teams synchronized. You will take ownership of process mechanics and deliver executive-ready artifacts. While commercial real estate (CRE) or leasing familiarity is beneficial, expert project management, process discipline, and anticipatory leadership are the core requirements.
Responsibilities 1. Process & Project Management Leadership (Core Prerequisite)
Drive transactions and strategic initiatives through the pipeline with total process rigor. Build and manage critical path schedules, key milestone tracking (contingency dates, execution targets, notice windows), and accountability structures.
Design, maintain, and elevate high-quality project infrastructure—including deal trackers, executive summaries, decision memos, process guides, and pipeline dashboards that provide immediate clarity for leadership.
2. Anticipatory Operations & Stakeholder Alignment (Core Prerequisite)
Two Steps Ahead: Proactively identify and eliminate operational bottlenecks, governance delays, or administrative hurdles well before they impact project timelines.
Cross-Functional Alignment: Keep internal leadership, legal counsel, cross-functional stakeholders, and external partners (brokers, landlords, vendors) synchronized, accountable, and moving forward.
3. Transaction Oversight & Domain Mastery (Applied Skill)
Proactive Execution: Translate high-level real estate strategies into actionable multi-step transaction plans. Quickly absorb 's leasing processes and commercial real estate concepts to critically evaluate and set optimal deal flow schedules.
Document Control & Quality Assurance: Oversee the review, tracking, and routing of complex legal contracts (LOIs, Lease Agreements, Amendments, DocuSign execution packages), enforcing strict quality control standards that eliminate rework and ensure total data accuracy for seamless executive review.
Strategic Streams & Key Deliverables Stream 1: Transaction & Governance | Schedules, IWMS/Data, Milestones Stream 2: Stakeholder Alignment | Due Diligence, Vendor & Legal Coordination Stream 3: QA & Executive Artifacts | Memos, Dashboards, DocuSign Packages Stream 1: Transaction & Project Governance Establish standardized real estate and leasing project management practices across all corporate and branch initiatives.
Own master schedules and manage critical path milestones (waivers, option dates, execution targets).
Maintain complete data integrity across transaction tracking tools and Integrated Workplace Management Systems (IWMS).
Stream 2: Stakeholder Management & Operational Alignment Act as the central operational link between CRE leadership, internal legal counsel, external brokers, landlords, and third-party vendors.
Coordinate cross-functional due diligence activities, synthesize incoming requests, and lead recurring status updates.
Formulate structured recommendations, option analyses, and decision matrices to guide leadership choices.
Stream 3: Quality Assurance, Reporting & Artifact Management Enforce quality control on all documentation prior to senior leadership or board review to deliver zero-rework materials.
Manage contract routing and execution workflows (DocuSign execution packages, contract logging, senior management decision memos).
Design and deliver executive status dashboards highlighting portfolio risks, pipeline health, and upcoming critical dates.
Qualifications
5+ years of progressive experience leading complex, multi-stakeholder project management initiatives, operations, or transaction management workflows.
Demonstrated track record of managing master schedules, governance frameworks, and pipeline reporting in corporate environments.
Proven experience building executive-ready presentations, decision memos, and operational dashboards.
Asset: Exposure to commercial real estate (CRE), leasing processes, contract routing, or corporate facilities operations.
Technical & Functional Skills
Advanced proficiency with MS Project, Asana, Smartsheet, Jira, or similar project portfolio tools.
Familiarity with IWMS/Lease Administration platforms (e.g., Archibus, Lucernex, MRI, Yardi) is an asset.
Expert knowledge of DocuSign workflows, version control, and contract routing protocols.
Exceptional written and verbal communication skills with the ability to summarize technical or operational detail for senior leaders.
Education and Certifications
Bachelor’s degree in Business Administration, Project Management, Real Estate, Commerce, or a related discipline (or equivalent practical experience).
Certifications (Preferred / Asset):
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) from PMI.
Lean Six Sigma (Green Belt / Black Belt) or Agile/Scrum credentials.
Commercial Real Estate certifications (e.g., CoreNet MCR, BOMI, or local real estate licensing background) are considered an asset.
Additional Information
A requirement for candidates when they are hired for this role will be to complete a criminal and credit check (including Canadian Credit Risk Score)
We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.
We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/
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Transaction & Leasing Project Manager employer: Ian Martin Group
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