Workplace Project Manager in Toronto

At Harvey, we're transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we're reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We're scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished.

Role Overview: As a Workplace Project Manager, you'll take our workplace playbooks and standards and turn them into delivered projects and programs on the ground - office moves and openings, and global special projects like health & safety programming, design standards, emergency response planning, WVPPs, sustainability, and new tooling rollouts. This is a hands-on delivery role: you own scope, schedule, and budget for each project or program and drive it from kickoff to close.

What You'll Do:

• Project manage Workplace's global special projects: health & safety (H&S) programming, global design standards, global emergency response programming, Workplace Violence Prevention Plans (WVPPs), and sustainability programming across Harvey's office portfolio.
• Partner with Security, HR, Legal, and regional Workplace leads to build and roll out emergency response plans and WVPPs that meet local regulatory requirements while staying consistent with Harvey's global standards.
• Maintain and evolve global design standards (furniture, finishes, signage) so offices feel consistently 'Harvey' as we scale into new markets.
• Drive sustainability initiatives across offices - vendor and materials selection, energy and waste programs - and track progress against goals.
• Own the global rollout of Workplace tooling and software - evaluating, piloting, and implementing platforms like desk booking, occupancy, and ticketing, and driving stakeholder training and adoption.
• Own global and national vendor contracts (F&B, janitorial, plants, and similar categories) - procurement, negotiation, and the master vendor relationship.
• Build and maintain the FDOB checklist and playbook that regional workplace leads execute against for satellite moves, expansions, and new-office openings.
• Own the portfolio-level calendar tracking when and where expansions and new offices are happening across the org.
• Step in to lead a move, opening, or buildout directly where a region doesn't yet have an established workplace manager.
• Coordinate with IT, Security, and AV to keep day-one readiness standards current in the playbook.

Program Management:

• Build and maintain project plans, schedules, and budgets across global programs and the FDOB playbook; track milestones, dependencies, and risks, and communicate status clearly to stakeholders and leadership.
• Maintain the portfolio-level view across all in-flight and planned moves, openings, and buildouts, flagging sequencing and resourcing risks to leadership.
• Manage vendor relationships tied to your global contracts and programs, holding them accountable to schedule and quality.
• Report to the Global Workplace Operations Manager to ensure every program and playbook meets Harvey's workplace standards.

What You Have:

• 5+ years in workplace operations, program management, or project management, with experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
• Strong program design and playbook-building instincts.
• Experience managing vendor and procurement relationships at a national or global scale.
• Strong command of project management fundamentals - scope, schedule, budget, risk, and stakeholder communication.
• Experience partnering with construction, real estate, or facilities teams on office moves or buildouts.
• Excellent organizational and communication skills.
• Comfort with ambiguity and a hands-on, get-it-done approach.
• Based in Toronto and able to work on-site at our Toronto office, with willingness to travel to other sites as projects require.

Nice to Have:

• Experience building or administering H&S programs, emergency response plans, or WVPPs.
• Experience with sustainability program design or reporting.
• Familiarity with project / workplace tools - e.g., Asana, Smartsheet, Envoy, OfficeSpace.
• Experience building playbooks or programs that scale across a distributed, multi-region team.

Compensation: $91,400 - $137,000 CAD Depending on your location.

Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.