Senior Workplace Coordinator in Toronto

At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished.

As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows. Your manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You elevate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached. Our Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am–5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.

What You’ll Do

• The Office Standard: Hold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible. Walk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them.
• Building & Facilities: Hold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through. Manage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held.
• Vendors & Food and Beverage: Keep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates. Run the pantry, snack, coffee, and catered lunch program; track consumption and cost per head.
• Front of House & Guests: Own the front door: greet employees, candidates, and clients, and manage the visitor experience end to end. Issue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security.
• Employee Experience & Events: Plan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end.
• Onboarding: Run the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag.
• Space, Supplies & Budget: Keep the seating chart accurate and execute moves, adds, and changes. Track desk utilization and flag capacity pressure early, with the data behind it.
• Safety & Compliance: Execute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety.
• Systems & the Global Team: Administer Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate.

What You Have

• 4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site.
• Breadth across facilities, vendors, front of house, events, and onboarding.
• Direct experience managing vendors and holding them to scope.
• A foundational understanding of office systems (HVAC, plumbing, electrical, lighting).
• Experience with event and hospitality execution: catering, setups, and the details guests notice.
• Comfort tracking spend, invoices, and POs.
• Strong judgment working with a remote manager.
• Clear, professional written and verbal communication.
• A self-starter who builds process where none exists yet.
• Genuine care for how the space feels to the people in it.

What We Offer: Be part of building something special as a founding member of our Toronto team. Structured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home. Compensation CAD $76,000 - 114,000.