Sr. Executive Admin. Coordinator in Halifax

A strong public service is built on employees who are engaged, forward‑thinking, inspired, and committed. We are seeking a diverse group of Executive Administrative Coordinators to provide exceptional administrative support to Ministers, Deputy Ministers, and/or Associate Deputy Ministers. In this key role, you will serve as a trusted partner to the department’s senior leadership, contribute fully as a member of the executive support team, and help foster a collaborative and positive work environment.

This position is responsible for leading and coordinating a wide range of activities that support the efficient and effective operation of the department’s Executive Office. The role involves liaising with partners, building productive relationships, and planning and coordinating initiatives that advance departmental programs and services. Through this work, the position helps support the successful delivery of programs and services.

Primary Accountabilities

• The Executive/Senior Executive Administrative Coordinator must demonstrate strong leadership, exceptional interpersonal skills, and the ability to exercise independent judgment and sound decision‑making in support of the Office of the Minister, Deputy Minister, and/or Associate Deputy Minister.
• Drawing on effective prioritization and time‑management abilities, you will ensure timely and appropriate responses to all verbal and written communications, manage and coordinate appointments and meetings, support workload planning, and collaborate closely with other executive administrative staff.

Qualifications and Experience

• Completion of a recognized office administration program and several years of experience in senior administrative positions with progressive levels of responsibility.
• Excellent judgement and ability to prioritize multiple priorities under tight deadlines is required.
• The successful applicant will possess strong teamwork and collaboration skills as part of an integrated administration team.
• Excellent communication skills are necessary to liaise with external/internal partners and the public.
• Must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information.
• Successful applicants must maintain composure in stressful situations.
• Strong attention to detail is critical in this role with a particular focus on proofreading, punctuation and grammar skills.
• Must understand the political and bureaucratic significance of issues and documents dealt with by the department, and exercise sound judgement in alerting the Minister/Deputy Minister/Associate Deputy Minister to critical information.
• Proficiency with MS Office and Outlook (or similar email system) is required.

Leadership competencies required at this level of work are:

• Analytical Thinking
• Adaptability and Flexibility
• Attention to Detail
• Outcome Focus
• Effective Interactive Communication
• Teamwork and Collaboration
• Intercultural and Diversity Proficiency

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Equivalencies which may be considered include, but are not limited to, several years of progressive experience in an administrative role leading to the support of senior officials.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day. May be required to work overtime on occasion. Majority of time is spent in a comfortable office setting with frequent opportunity to move about. High concentration of visual demands for proof reading and entering data into a computer database, giving close attention to detail. Pressures to meet deadlines with attention to accuracy.

Additional Information

Please note this competition will be used to fill permanent and term employment opportunities throughout the Government of Nova Scotia.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in.
• Countless Career Paths. A dynamic, client‑focused office environment where service excellence and teamwork are our focus.

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under‑represented.

If you are a member of one of these equity groups, you are encouraged to self‑identify on your electronic application. We are committed to providing an inclusive and accessible recruitment process.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.

If you require an accommodation at any stage of the recruitment process, please inform the person contacting you for an assessment or interview, or reach out to us directly at competitions@novascotia.ca.

Current government employees may access this posting through the link below.

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.